Purchase Ledger Administrator Croydon

Randstad Solutions Limited; Croydon; On-site; GBP 27,000 - 36,000; Full time

Job summary

A leading company in finance services is seeking a Finance Assistant to provide high levels of service to suppliers. The role involves managing invoices, supplier payments, and customer queries, requiring strong attention to detail and effective communication skills. You will work within a vibrant team environment, ensuring all tasks are executed accurately and timely. This position offers valuable experience in managing financial records in a diversified workplace.

Qualifications

• Good understanding of Residential Property Management legislative framework.
• Ability to work independently and in a team.
• Experience with financial dispute management and invoice processing.

Responsibilities

• Uploading invoices to Dwellant accurately and managing weekly supplier payments.
• Responding to client and supplier queries via phone and email.
• Updating spreadsheets and managing refund requests.

Skills

Attention to Detail

Interpersonal Skills

Customer Service Skills

Multitasking

Tools

Excel

Word

Outlook

Job description

Reporting to : Team Leader/ Purchase Ledger Manager

Objectives : To offer the highest standards of Finance services to suppliers

Hours of employment : Monday to Friday. 9.00AM - 5.30PM. 25 days holidays per annum

Personal requirements:

• Good understanding of Residential Property Management and current legislation.
• A high level of attention to detail and numerical accuracy required.
• Well-developed interpersonal and oral communication skills - written and verbal.
• A premium level of customer services skills.
• Ability to work on own initiative as well as a team.
• Diplomacy: dealing with people in a sensitive and tactful way.
• Ability to prioritise workload and work to stringent deadlines.
• Ability to multitask.
• Use of Outlook, Word, Excel, PDF, or ability to pick up systems well and retain information.

Main Duties and Responsibilities:

Primary Responsibilities:

• Understanding and knowing your way around the systems used: Dwellant and PMS.
• Uploading invoices on to the Dwellant system with high accuracy and attention to detail.
• Weekly supplier payments
• Checking and Posting invoices to PMS with high attention to detail
• Ensuring amounts on Utility invoices are posted at the correct balance to reduce any chaser letters and late payment charges.
• Dwellant invoice import (correcting any errors there may have been on invoices)
• Autopay Report (a report of items that did not get included in the payment run)
• Dwellant queues: Dealing with Disputes, Duplicates, Ad hoc requests, Invoice holding bay.
• Mailbox - responding to emails professionally and in a timely manner, including:
• Uploading urgent invoices from the urgent subfolder
• Utility management and utility queries
• Query Mailbox (dealing with more intricate client/portfolio accounting queries.
• Answering telephone calls and dealing with Supplier queries.
• Managing your own refund spreadsheet with 20-line items each month: Requesting and continuously chasing refunds owed back to us.
• Direct Debits (ensuring direct debits taken from the bank are reflecting on our system correctly in the same day).
• Sorting and scanning post efficiently, ensuring these go to the relevant places.
• Monitoring of intercompany debt
• Inter account transfers and approving transfers on Barclays when requested
• Updating of spreadsheets in Excel
• Creating letters or correspondence on Word
• Any other Ad Hoc requirements

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.