Purchase Ledger Administrator

Hays; Droitwich Spa; On-site; GBP 24,000 - 30,000; Full time

Job summary

An award-winning organization in Droitwich is seeking a full-time Purchase Ledger Administrator to join their finance team. This role involves ensuring the accuracy of purchases, managing supplier accounts, and supporting the finance team with various administrative duties. The ideal candidate will have prior experience in purchase ledger, strong IT skills, particularly in Excel, and a keen attention to detail. A competitive benefits package is included.

Benefits

Colleague discounts

Life insurance

Pension scheme

Free parking

Qualifications

• Previous purchase ledger and administration experience.
• Good level of competence in using Excel.
• Flexible approach to tasks.

Responsibilities

• Monitor and allocate invoices sent by email and post.
• Process retail and non-retail invoices through the matching system.
• Liaise with purchasing department to resolve queries.

Skills

Attention to detail

Analytical skills

Numerical skills

Team player

Tools

Microsoft Office

Excel

Job description

Description: Permanent purchase ledger administrator job - based in Droitwich

Your new company
Hays are working exclusively with an award-winning organisation who are looking to welcome a full-time permanent Purchase Ledger Administrator to their finance team.

Your new role
My client is seeking a Purchase Ledger Administrator to join their Accounts team. The role involves providing a professional and efficient service to the Finance and Buying functions. This individual needs to contribute to the smooth running of the Purchase Ledger team and be accountable for an accurate purchase ledger. Assistance with biannual stock takes is required as well as providing administrative support to the Purchase Ledger Co-ordinator, EPOS Manager, and Financial Controller (FC) in line with business needs.

General duties/key responsibilities include:

1. Monitor and allocate invoices sent by email and post.
2. Process retail and non-retail invoices through our invoice matching system.
3. Liaise with purchasing department and stores to resolve queries.
4. Create new supplier accounts on the system, including updating and ensuring the accuracy of supplier records, including payment terms.
5. Answer the phone and resolve supplier queries.
6. Ensure supplier invoices and credit notes are properly agreed with goods received confirmations and return shipments, resolving discrepancies in conjunction with the appropriate Departments/Suppliers on a timely basis.
7. Reconcile monthly supplier statements and act as necessary.
8. Assist and eventually run the processing of the weekly supplier BACS runs, obtaining approval from the Finance Director (FD) before processing on a timely basis each week. Ensure good business relationships by sending out relevant remittances.
9. Raise international payments to overseas suppliers and notify the FC and FD as and when these invoices become due for payment on a timely basis.
10. Support with monthly GRNI reconciliations.
11. Issue and balance petty cash and gift cards.
12. Work to strict month-end deadlines.
13. Support with audit requests as part of the year-end financial audit procedures.
14. Action outgoing post and perform other ad hoc administration duties as and when required.

What you'll need to succeed

The successful candidate will have:

• Previous purchase ledger and administration experience.
• IT skills - Microsoft Office software.
• Particularly a good level of competence in using Excel.
• Excellent attention to detail.
• Analytical and numerical skills.
• A flexible approach to essential tasks and duties.
• Be a team player.

What you'll get in return

A generous benefits package including colleague discounts, life insurance, pension scheme, and free parking.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.