Publishing Operations Coordinator

The Royal Society; Greater London; In loco; GBP 25.000 - 31.000; Tempo pieno

Descrizione del lavoro

The Royal Society in London is seeking a Publishing Team Administrator to provide essential administrative and operational support to the Publishing department. This role involves monitoring inboxes, coordinating Board meetings, maintaining databases and documentation and generally providing support to allow the team to carry out their activities.

Reports to: Workflow Operations Manager. Location: Carlton House Terrace, London. Hours: 35 per week. Contract: permanent. Salary: £28,000 per annum.

Competenze

• Excellent communication and interpersonal skills.
• Proactive and highly organised.
• Keen eye for detail.
• Proficient in Microsoft Office and Adobe Acrobat; accounting software experience desirable.

Mansioni

• Monitor shared mailboxes and physical post; triage messages to the right recipient and ensure timely responses.
• Coordinate with Editorial team on Editorial Board Meeting arrangements: invitations, attendance list, accommodation, expense claims.
• Coordinate with Marketing on conference arrangements: prepare/dispatch materials and confirm receipt; process invoices.
• Arrange Publishing Board Meetings: invitations, attendance, circulate documents, take minutes, arrange accommodation and dinner, circulate minutes and process expense claims.
• Arrange staff publishing meetings: invites, room booking, and slide compilation.
• Support the Workflow Operations Manager with day-to-day activities including creating process documents, supporting workshops, taking minutes, and updating tracking schedules.
• Assist Head of Editorial & Production, Head of Sales & Marketing and Publishing Director with travel queries and bookings.
• Perform additional duties as assigned by Workflow Operations Manager and Publishing Senior Management Team.

Conoscenze

Communication skills

Highly organised

Attention to detail

STM Publishing knowledge

Strumenti

Microsoft Office

Adobe Acrobat

Xledger

Vena

Descrizione del lavoro

The Royal Society in London is seeking a Publishing Team Administrator to provide essential administrative and operational support to the Publishing department. This role involves monitoring inboxes, coordinating Board meetings, maintaining databases and documentation and generally providing support to allow the team to carry out their activities.

Reports to: Workflow Operations Manager. Location: Carlton House Terrace, London. Hours: 35 per week. Contract: permanent. Salary: £28,000 per annum.