Editorial Assistant, Academic Publishing (Remote/Hybrid)

Royal Geographical Society (with IBG); Greater London; Hybrid; GBP 31,000 - 33,000; Full time

Benefits offered by this job

Flexi time

Work from home 1–2 days/week

25 days annual leave

Group Life Assurance

Cycle to work

Employee assistance helpline

Job summary

Royal Geographical Society (with IBG) in London is seeking an Editorial Assistant to support the Managing Editor for Academic Publications. You will help screen journal submissions, manage communications with authors and reviewers, and assist with proofreading and production tasks.

The role offers a permanent, full-time contract with a 35-hour week and a hybrid working arrangement (South Kensington, with some home-working days).

Qualifications

• Demonstrable knowledge of contemporary academic geography.
• Interest in scholarly publishing.
• Excellent attention to detail.
• Systematic approach to tasks.
• Strong organisational skills.
• Ability to prioritise and balance multiple everyday tasks at once.
• Ability to work independently and as part of a team.
• Basic familiarity with Excel.
• Experience of writing for public audiences.
• Proofreading experience.
• Proven record of working effectively to deadlines.
• Awareness of AI misuse in scholarly publishing.

Responsibilities

• Lead on screening for all journal submissions – conducting initial checks for anonymity,word length, formatting, (mis)use of AI, publishing integrity issues.
• Maintain a record of all submitted papers.
• Lead on checking files of accepted papers for production.
• Assist authors with generating alt text for images and figures.
• Support Managing Editor with day-to-day author and peer reviewer communication and inbox management.
• Assist Managing Editor with proofreading accepted papers.
• Support Managing Editor with finding potential peer reviewers for submitted papers.
• Oversee Special Section administration and regularly liaise with Special Section organisers.
• Upload blog posts to the Geography Directions WordPress website.
• Responsibility for registering DOI numbers for blog posts and online resources.
• Design and format guides and resources for the RGS website.
• Support with social media strategy for the journals and the Book Series.
• Schedule editorial board meetings and take minutes.
• Assist with annual journal prize administration.
• Organise book launch events for Book Series authors.
• Support the journals’ and Book Series’ events at the RGS Annual Conference.
• Support Managing Editor to run workshops for postgraduate students and early-career researchers.
• Writing and editing tasks: Work with selected authors to write monthly research spotlights on journal articles for the RGS website.
• Assess and edit blog submissions to Geography Directions blog from academic authors.

Skills

Geography knowledge

Publishing interest

Attention to detail

Organisational skills

Tools

Excel

Job description

Royal Geographical Society (with IBG) in London is seeking an Editorial Assistant to support the Managing Editor for Academic Publications. You will help screen journal submissions, manage communications with authors and reviewers, and assist with proofreading and production tasks.

The role offers a permanent, full-time contract with a 35-hour week and a hybrid working arrangement (South Kensington, with some home-working days).