Operations Coordinator

Life Sciences Recruitment; Greater London; On-site; GBP 32,000 - 46,000; Full time

Job summary

Life Sciences Recruitment is seeking an Operations Coordinator to support bioscience publishing workflows. The role spans editorial, production and commercial teams to ensure timely, accurate scientific content delivery.

You will manage end-to-end processes, liaise with editors, authors, reviewers and vendors, and track progress across systems. Strong organizational skills and attention to detail are essential.

Qualifications

• Experience in academic, scientific, or medical publishing.
• Excellent organizational and time-management skills.
• Strong written and verbal communication in a scientific context.
• Familiarity with manuscript submission and tracking systems.
• Ability to work across global teams.

Responsibilities

• Coordinate end-to-end publishing workflows from manuscript submission to publication.
• Liaise with editors, authors, reviewers, and publishers to meet timelines.
• Track manuscript progress and ensure data accuracy across platforms.
• Support peer review invitations and follow-ups.
• Assist in planning publication schedules, issue planning and content pipelines.
• Maintain operational documentation and SOPs.
• Monitor KPIs and produce progress reports.
• Identify workflow inefficiencies and drive improvements.
• Ensure compliance with COPE and open access policies.

Skills

Academic publishing

Time management

Communication

MS Office Excel

ScholarOne

Editorial Manager

Team collaboration

Education

Bachelor's degree in bioscience

Tools

ScholarOne

Editorial Manager

Microsoft Office Excel

Job description

Job Title: Operations Coordinator (Bioscience Publishing)

Job Summary:

We are seeking a detail-oriented and proactive Operations Coordinator to support the efficient delivery of publishing operations within a bioscience-focused environment. This role plays a vital part in coordinating workflows across editorial, production, and commercial teams to ensure high-quality scientific content is published accurately and on schedule.

Key Responsibilities:

• Coordinate end-to-end publishing workflows, from manuscript submission through to final publication
• Liaise with editorial teams, authors, reviewers, and production vendors to ensure timelines are met
• Track manuscript progress using publishing systems and ensure data accuracy across platforms
• Support peer review processes, including reviewer invitations and follow-ups
• Assist in managing publication schedules, issue planning, and content pipelines
• Maintain and update operational documentation, guidelines, and standard operating procedures
• Monitor key performance metrics (e.g., turnaround times, acceptance rates) and produce reports
• Identify workflow inefficiencies and contribute to process improvements
• Ensure compliance with publishing ethics, data integrity standards, and industry guidelines (e.g., COPE, open access policies)
• Support invoicing, article processing charges (APCs), and author queries where applicable

Skills & Qualifications:

• Experience in academic, scientific, or medical publishing (highly desirable)
• Strong organisational and time management skills with the ability to handle multiple priorities
• Excellent written and verbal communication skills, particularly in a scientific context
• Familiarity with manuscript submission and tracking systems (e.g., ScholarOne, Editorial Manager)
• Proficiency in Microsoft Office, especially Excel for tracking and reporting
• High attention to detail and accuracy
• Ability to work collaboratively across global teams

Education & Background:

• Bachelor’s degree in a bioscience discipline (e.g., biology, biochemistry, life sciences) or related field
• Additional experience or training in publishing, communications, or operations is advantageous
• Analytical thinking and problem-solving
• Adaptability in a fast-paced publishing environment
• Commitment to scientific integrity and quality