Public Health Executive Assistant & Admin Support

NHS Scotland; Stirling; On-site; GBP 23,000 - 27,000; Full time

Job summary

NHS Scotland's Public Health Team invites applications for a highly organized Personal Assistant to support our busy team with diary management, travel arrangements, and accurate administrative tasks.

You will act as the first point of contact for the Consultants, handle correspondence, minute taking, and maintain strict confidentiality with calm professionalism, using Microsoft Office/Google Workspace to keep information well organised.

Qualifications

• Experience in administrative assistance, care, or a similar role.
• Excellent written and verbal communication.
• Strong proficiency in Microsoft Office/Google Workspace.
• High attention to detail and ability to maintain confidentiality.
• Ability to stay calm and professional under pressure.
• Level 2 Disclosure Scotland check may be required.

Responsibilities

• Diary & Inbox Management: organizing schedules, prioritising emails, and arranging meetings.
• Travel Coordination: planning itineraries and bookings.
• Administrative Support: document preparation, minute taking, correspondence handling.
• Personal & Client Liaison: acting as the first point of contact and clear communication.

Skills

Communication

Organisation

Confidentiality

Calm under pressure

Microsoft Office/Google Workspace

Tools

Microsoft Office/Google Workspace

Job description

NHS Scotland's Public Health Team invites applications for a highly organized Personal Assistant to support our busy team with diary management, travel arrangements, and accurate administrative tasks.

You will act as the first point of contact for the Consultants, handle correspondence, minute taking, and maintain strict confidentiality with calm professionalism, using Microsoft Office/Google Workspace to keep information well organised.