PSA Admin Assistant

Derbyshire Support & Facilities Services Limited; Palterton; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading company in healthcare services seeks an Administrative Support professional to join their Patient Catering and Domestic Services team. This role involves providing essential administrative support, coordinating office procedures, and ensuring effective communication within the team. Ideal candidates will have strong organizational skills, experience in Microsoft Office, and a customer care qualification. This position offers a dynamic work environment with opportunities to build relationships across departments.

Qualifications

• Experience in a busy administrative setting.
• Proficient in Microsoft Office applications.
• Ability to prioritize and organize workloads.

Responsibilities

• Coordinate and implement office procedures.
• Organize meetings and informal minute taking.
• Update staff health roster system and process invoices.

Skills

Communication

Organizational skills

Attention to detail

Customer care focus

Education

Qualification in customer care

Tools

Microsoft Office

Job description

Our people are our greatest strength and through our people we strive to make continuous improvements.

See below for our current list of live job opportunities.

The post holder will provide administrative support to the Patient Catering and Domestic Services team directly, working alongside other administrative colleagues in the team.

This is a fast paced and varied role. The post holder will have the opportunity to build relationships with a wide group of colleagues. The job role activities are varied, and workload can be sporadic

• Great communication skills are essential.
• Great organisational skills and ability to prioritise is a must.
• Experienced in Microsoft office

This position is Monday - Friday 8am - 2pm

Main duties of the job

The post holder will have excellent attention to detail and organisational skills as the role will involve the coordination and implementation of office procedures. This will require a high degree of organisational skills and excellent working knowledge of administration systems.

The post holder will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills.

They will be responsible for prioritising various administrative duties e.g. organising meetings and informal minute taking, electronic filing, updating staff health roster system, document formatting, compliance data collation, financial ordering/invoices processing, and data input on various digital systems.

Previous experience in a busy administrative setting, using Microsoft office outlook, word and excel is essential. Additional experience working within Facilities Management within an NHS setting would be advantageous.

Candidates must be able to demonstrate and give examples of their experience within their supporting information relating to the essential criteria outlined on the job description.

Working for our organisation

Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.

DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the ‘Chesterfield Royal family’, DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive.

DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered

Detailed job description and main responsibilities

Please see the Job Description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.

Person specification

Qualifications and Training

• • Microsoft office applications e.g., Excel and Word
• • Qualification in customer care

Experience

• • Previous experience of organising and prioritizing workloads.
• • Previous experience of inputting, retrieving and manipulating data within databases
• • Excellent interpersonal skills and communication skills
• • Able to work under pressure and on own initiative
• • Previous experience in a healthcare environment

Skills and Knowledge

• • Able to co-ordinate a variety of duties that run simultaneously
• • Ability to prioritise workload
• • Able to work under pressure
• • Ability to meet deadlines
• • Customer care focus
• • Ability to retrieve, record and pass on accurate information, verbal and written

Personal Attributes

• • Awareness of Confidentiality
• • Adaptable approach to meet the needs of the service
• • Confident and assertive

Flexible Working

If you're looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.

VISA's and Immigration system

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered at this point in time.

When DSFS Ltd are able to offer sponsorship to work in the United Kingdom (UK), applicants will be required to provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)

Derbyshire Support and Facilities Services (‘DSFS’) is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID19 as this remains the best line of defence against the virus.

Communications

Communications throughout the application process will be via e-mail therefore please check your e-mail account, spam folders and NHS Jobs (where applicable) account regularly.

References are also requested by email (where possible). Therefore, to speed up the recruitment process please provide an up to date email address for all referees when completing your application form.

If you require any support in completing the application form, please do not hesitate to contact the DSFS Human Resources team on 01246 513737 / [e-mail] and we will be happy to provide assistance.

Follow us on Facebook and on Twitter: @hrcrhft @WellbeingCRH @royalhospital

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.