Protocol Specialist

Applied Training Solutions; England; On-site; GBP 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Protocol Specialist to manage high-level events and VIP visits. The role involves liaising with local authorities, planning and executing conferences, and ensuring compliance with protocol standards. Ideal candidates will have a background in international military or governmental protocol, excellent organizational skills, and the ability to manage complex schedules. This position offers a unique opportunity to work in a dynamic environment, supporting dignitaries and high-profile events while contributing to the mission of a leading simulations company.

Qualifications

• Experience in international military or governmental agency protocol.
• Excellent organizational and communication skills required.
• 5 years of equivalent military or professional experience.

Responsibilities

• Act as a liaison with Local Authorities and manage VIP visits.
• Plan and execute conferences, ceremonies, and events.
• Maintain biography books of NATO officials.

Skills

Organizational Skills

Communication Skills

Event Planning

Database Management

Protocol Standards Familiarity

Complex Schedule Management

Foreign Language Proficiency

Education

College Degree or Equivalent

5 Years Military or Professional Experience

Tools

Cvent

SocialTables

AutoCAD

Microsoft Access

Job description

Position: Protocol Specialist Posted: 04/17/2025 CONTINGENT UPON CONTRACT AWARD Protocol Specialist Norfolk, VA (On-site) Taskings: The Protocol Specialist shall perform under the direction of the COTR the following duties that include, but are not limited to: 1. Acting as focal liaison point with Local Authorities. 2. Developing and maintaining the VIP database. 3. Planning, preparing, and executing all conferences, exercises, seminars, ceremonies, and VIP visits to HQ SACT. 4. Personally meeting and escorting visitors and dignitaries (as required) on their arrival and accompanying them through various phases of their visits. 5. Preparing and executing an effective and comprehensive DV programme. Responsible for creating schedules of events, including briefing arrangements, luncheons, ship and base tours, accommodations, transportation, and all details. 6. Providing advice and training on matters relating to the customs and regulations governing diplomatic formality, precedence, and etiquette. 7. Supporting the execution of numerous National Day Flag Raising Ceremonies, including coordination of Marine Corps and Band support, guests of honour, gifts, and various other details. 8. Maintaining alphabetical biography books of NATO officials and all DVs. 9. Serve as SME on all matters regarding protocol planning software applications inside the Protocol Branch and for events in support of HQ SACT mission requirements. Essential Qualifications: 1. Experience in the following: a. Experience in an international military or governmental agency protocol environment. b. Experience on major joint or international military staff that includes planning of high-level events such as: Conferences, Exercises, Seminars, Ceremonies and high level visits (Preferably within NATO). c. Familiarity with NATO Protocol standards. d. Excellent organizational and communication skills. e. Experience in managing complex schedules. f. Experience in Management of electronic registration using Cvent. g. Experience in Management of protocol software i.e. SocialTables. h. Experience in Management of electronic seating plan drawing tools i.e. Autocad. i. Experience on Database managing tools (Microsoft Access). 2. College degree or similar national academic qualification is required. 5 years of equivalent military or professional experience in a protocol or similar environment can be used as a substitute(s) for a university degree. 3. External of NATO Protocol Course Certificate desired, NOT essential. 4. NATO nation citizenship. 5. NATO secret clearance. 6. Able to read, write, communicate in English. Other Considerations: 1. Ability to work independently, proactively, and resourcefully on several tasks at one time with minimum supervision. 2. Present a mature, professional appearance; interact well with others in International environment. 3. Advanced knowledge of word processing, spreadsheet, project management, and graphics software. 4. Protocol Officer Course or equivalent formal training. 5. Portfolio, Programme and Project management (P3) course is desirable. 6. Previous experience working with Flag/General Officers or equivalent is desirable. 7. Foreign Language proficiency, particularly French is desirable. 8. Ability to work outside of normal working hours to include weekends and evenings, often on short notice. 9. Attendance at the NATO Protocol Course, NATO School of Oberammergau is mandatory in the first six months. Applied Training Solutions, LLC is a leading simulations company providing innovative systems, products, and solutions to government and commercial customers. Applied Training Solutions, LLC is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for most positions.