Proposals Administrator

Morris & Spottiswood Ltd; Glasgow; Hybrid; GBP 27,000 - 36,000; Full time

Benefits offered by this job

Hybrid working model

Job summary

Morris & Spottiswood Ltd is seeking an experienced Proposals Administrator to support the production of high-quality bid and tender documents across multiple UK offices with a flexible hybrid work model. Reporting to the Proposals Manager, you will input data into the CRM, maintain the Bid Library, manage accreditations such as CHAS and Safecontractor, and prepare client brochures and case study materials.

You should have strong IT and Adobe Creative Suite skills, with good organisation,

Qualifications

• Sound knowledge of the construction industry and bid/Tender processes.
• Ability to coordinate PQQs and tender submissions.
• Proficiency with IT systems and Microsoft Office.
• Experience with Adobe Creative Suite (InDesign, Illustrator, Photoshop).
• Strong written skills for high-quality bid presentations.

Responsibilities

• Support the production of high-quality bid and tender documentation.
• Input and cleanse data in the CRM system.
• Manage and update the Bid Library and Group Accreditations (e.g., CHAS, Safecontractor).
• Prepare client brochures and collate project information for Case Studies.
• Collate statistics for board reporting and manage bid/tender portals.

Skills

PQQ processes

Tender processes

Bid coordination

Teamwork

Communication skills

Tools

Microsoft Office

Adobe Creative Suite

InDesign

Illustrator

Photoshop

Job description

Morris & Spottiswood is a leading provider of fitout, refurbishment, retrofit and construction services in the UK. An independently owned firm, with a proud track record of excellence, we aim high, act responsibly and value our staff and customers.

We are looking for an experienced Proposals Administrator to join our team on a full-time, permanent basis. This role can be based at any of our offices throughout the UK (Glasgow, Livingston, Almondvale, Leeds, Warrington, Whitstable, Huntingdon, Bristol, London), however also offers a flexible Hybrid working model.

Reporting to the Proposals Manager, you will be responsible for supporting with the production of high quality business proposal documentation.

What you’ll do

• Work closely with the Proposals Coordinators to assist them in the completion of their relevant business proposal requirements including Pre-Qualification Questionnaires & Quality submissions to accompany tender documents.
• Input/Cleanse data onto the company’s CRM database.
• Manage and update the Bid Library.
• Manage all Group Accreditations (such as CHAS, Safecontractor etc).
• Collate and prepare Client brochures.
• Collate project information and photographs for Case Studies.
• Manage and collate Proposals Teams statistics for board reporting purposes.
• Day to Day Portal Management for all bid and tender sites.

About you

You will have a sound knowledge of the construction industry, with a good understanding of PQQ and tender processes. You will be confident using IT systems and Microsoft Office, with strong written (literary) skills to support high‑quality bid and presentation material. Experience using Adobe Creative Suite, including tools such as InDesign, Illustrator and Photoshop, along with website skills, will be advantageous. You will be well organised, able to plan and prioritise effectively, and demonstrate an eagerness to learn and develop. An outgoing approach, strong team ethos, and essential experience of working within bid teams will enable you to contribute positively and effectively to the role.

CIFAS Notice

As part of our recruitment process, we may share your personal information with CIFAS, a fraud prevention agency, to assist with the prevention and detection of fraud or other unlawful conduct and to verify your identity.

If fraudulent or unlawful activity is identified, this may impact your application.

Morris & Spottiswood is an equal opportunities employer and positively encourages applications from suitably qualified candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. We are passionate about investing in our people and creating a diverse and inclusive workforce that supports innovation, collaboration and long-term success.