Proposal Manager

Xi Engineering Consultants Ltd.; City of Edinburgh; On-site; GBP 40,000 - 60,000; Full time

Job summary

Xi Engineering Consultants Ltd. is seeking a skilled Proposal Manager to drive proposal developments and enhance client engagements in Edinburgh. The role combines persuasive writing with strategic proposal management to support business growth in diverse technical sectors. You will ensure proposals are compellingly written and align with client needs, driving sales success and collaboration within an innovative team environment.

Benefits

High-impact projects

Competitive salary and benefits

Opportunities for professional development

Collaborative work environment

Qualifications

• Proven experience in Proposal Management or a similar role.
• Excellent written and verbal communication skills required.
• Ability to translate technical information into business language.

Responsibilities

• Lead the proposal development process for client opportunities.
• Collaborate with Business Development and Account Managers.
• Develop proposal structures tailored to specific client needs.

Skills

Proposal Management

Persuasive Writing

Communication

Organisational Skills

Copywriting

Education

Degree in Business, Marketing, Communications, or related field

APMP certification

Tools

Microsoft Office Suite

Job description

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Are you a strategic thinker with a flair for persuasive writing - and looking for a role that makes a real impact?

Xi Engineering Consultants Ltd provides expert technical services across a diverse range of sectors including Renewables, Med-tech, Industrial, Transportation, Consumer Products and Buildings & Structures. Our core expertise lies in measurement, data processing, machine learning, modelling, simulation and digital twins, combined with bespoke software development.

We partner with our clients to solve complex engineering challenges, drive innovation, and deliver tangible results. We foster a collaborative and intellectually stimulating environment where continuous learning and professional growth are encouraged.

We are now seeking a Proposal Manager to help us tell our story more effectively - leading the creation of persuasive, commercially smart proposals that convert opportunities into partnerships.

About the Role

We are seeking a highly motivated and detail-oriented Proposal Manager to join our growing team. This critical role will be instrumental in driving our sales growth by leading the development of compelling and commercially effective proposals. You will work at the intersection of sales, technical delivery, and marketing, ensuring our value proposition is clearly articulated to prospective and existing clients.

Key Responsibilities:

Proposal Development & Management:

• Working with Business Development and Account Managers, support the end-to-end proposal development process for client opportunities, both direct and through formal bidding and tendering systems.
• Work closely with Business Development, Sales, and Account Managers to understand client requirements, project scope, and strategic objectives for each opportunity.
• Develop compelling proposal structures, outlines, and content tailored to specific client needs and tender requirements.
• Ensure all proposals are compliant, accurate, persuasive, and submitted within established deadlines.
• Manage and maintain a library of standard proposal content, templates, and boilerplate language.

Technical Collaboration & Content Generation:

• Interface directly with our technical team of engineers to gather comprehensive technical scopes, methodologies, project plans, and relevant technical data for inclusion in proposals and bids.
• Working with the Managing Director and Head of Commercial on strategic projects.
• Translate complex technical information into clear, concise, and client-centric language.
• Collaborate closely with the Head of Commercial, with a direct line to the Manging Director, to integrate commercial considerations, pricing strategies, and value propositions into proposals.
• Ensure proposals are commercially effective, driving increased sales conversions and improved profitability.
• Identify and articulate the unique selling points and competitive advantages of our solutions.

Content Marketing & Copywriting:

• Utilise strong copywriting skills to develop engaging case studies, success stories, and articles related to completed projects.
• Tailor content to drive sales conversions, enhance marketing engagement, and showcase our expertise.
• Support the broader marketing team with blog, thought leadership, and PR article content creation as needed.

Stakeholder Management:

• Facilitate effective communication and collaboration among internal stakeholders, including sales, technical teams, commercial, and legal.
• Act as a central point of contact for all proposal-related inquiries and coordination.

Skills & Experience:

• Proven experience in a Proposal Management, Bid Management, or similar role, preferably within an engineering, technology, or professional services environment.
• Demonstrable experience in managing complex proposals for both direct clients and formal tender processes.
• Excellent written and verbal communication skills, with a strong emphasis on persuasive and clear copywriting.
• Ability to translate complex technical information into easily understandable business language.
• Strong organisational skills, attention to detail, and the ability to manage multiple projects simultaneously under tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• A solid understanding of commercial principles and their application in proposal development.
• Proactive, self-starter with a collaborative and results-oriented mindset.
• Experience in creating marketing-focused content such as case studies and articles.

Desirable (but not essential):

• Degree in Business, Marketing, Communications, Engineering, or related field
• APMP certification

What We Offer:

• High-impact, fun projects where you can both learn and make your mark in positive industries
• Competitive salary and benefits package
• Opportunity to play a pivotal role in the company's growth and success
• Collaborative and supportive work environment
• Opportunities for professional development and career advancement

At Xi, we see the future every day. Come join us on this adventure!

How to Apply

Please submit your CV and a cover letter outlining your relevant experience and why you are the ideal candidate for this role, to the link provided & we will be in direct contact.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Industries

  Marketing Services, Outsourcing and Offshoring Consulting, and Strategic Management Services

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