Property Secretary / PA

JR Recruitment; High Wycombe; On-site; GBP 34,000 - 37,000; Full time

Benefits offered by this job

Pension contributions

Autonomy

Varied property workload

Job summary

JR Recruitment is seeking an experienced Property Secretary / PA in High Wycombe to support the property team with secretarial and PA duties. The role focuses on commercial property work with some residential conveyancing, ensuring files run smoothly and deadlines are met.

The ideal candidate has proven secretarial experience in a legal environment, excellent organisation, and solid knowledge of Land Registry and SDLT processes. A hands-on, proactive approach is essential.

Qualifications

• Experience as a Property Secretary or Legal PA in a legal practice.
• Strong knowledge of commercial property and residential conveyancing advantageous.
• Accurate typing and document preparation with Track Changes.

Responsibilities

• Provide day-to-day secretarial and PA support.
• Prepare and amend legal documents using Track Changes.
• Open, manage and close electronic and physical files.
• Liaise with clients and third parties; manage emails independently.
• Support mainly commercial property work with some residential conveyancing.
• Handle Land Registry searches and SDLT returns.
• Prepare bills and chase unpaid invoices; monitor timelines.
• Assist with cost schedules and file management; anticipate needs.

Skills

Property Secretary

Legal PA

Commercial property

Land Registry

SDLT returns

Tools

Track Changes

Microsoft Word

Billing/admin tools

Job description

Property Secretary / PA

Location: High Wycombe

Salary: £34,000-£37,000 depending on experience

We're looking for an experienced Property Secretary / PA to join an established business in High Wycombe, providing secretarial and PA support within its property team.

The work is mainly commercial property, with some residential conveyancing and a varied client base.

This role would suit someone who enjoys being a trusted secretary and PA, keeping files organised, taking ownership of day-to-day tasks and making sure everything runs smoothly.

This is a dedicated secretarial and PA position, rather than a paralegal role. It would not suit someone looking for a stepping stone to a training contract.

Key Responsibilities

• Providing day-to-day secretarial and PA support.
• Typing, preparing and amending legal documents, including using Track Changes.
• Opening, maintaining, managing and closing both electronic and physical files.
• Liaising regularly with clients and third parties.
• Compiling and sending emails independently where appropriate, using your own initiative and judgement.
• Supporting mainly commercial property work, alongside some residential conveyancing.
• Carrying out Land Registry searches and dealing with applications and requisitions.
• Preparing and submitting SDLT returns.
• Keeping track of monies received and paid in relation to matters.
• Preparing bills and chasing unpaid invoices.
• Preparing cost schedules detailing searches and associated disbursements for residential and commercial property matters.
• Monitoring deadlines and following up outstanding information.
• Providing practical support with computer-based tasks, electronic documents and file management.
• Anticipating what's needed and keeping on top of day-to-day requirements.

Requirements

• Previous experience as a Property Secretary or Legal PA within a legal practice.
• Strong working knowledge of commercial property, with residential conveyancing experience also advantageous.
• Experience with Land Registry searches, applications, requisitions and SDLT returns.
• Accurate typing and document preparation skills, including using Track Changes.
• Confident computer skills and a patient, practical approach to providing day-to-day IT assistance.
• Experience managing electronic and physical files from opening through to closure.
• Confidence communicating with clients and preparing correspondence independently.
• Experience with billing, monitoring payments and chasing outstanding invoices.
• Excellent organisation, attention to detail and the ability to prioritise with minimal supervision.
• Someone dependable and proactive who enjoys being a trusted secretary and PA.

What's on Offer

• £34,000-£37,000 depending on experience.
• Pension contributions following successful completion of probation.
• A varied property workload with responsibility and autonomy.
• The opportunity to become a valued part of an established team.

If you're an experienced Property Secretary / PA who enjoys looking after the detail and keeping everything running smoothly, we'd love to hear from you