Property Administrator - New Build Conveyancing

Holmes & Hills Solicitors; Colchester; On-site; GBP 25,000 - 40,000; Full time

Job summary

A leading law firm is seeking a professional for their New Build Property department. The role involves managing property conveyancing tasks, ensuring compliance with legal requirements, and providing excellent client service. The firm offers a supportive work environment, competitive benefits, and opportunities for professional growth.

Benefits

28 days holiday plus bank holidays

Medicash and Unum dental cashback schemes

Life insurance

EAP and wellbeing support services

Enhanced maternity and paternity pay

Company sick pay

Cycle scheme

Qualifications

• Knowledge of Residential Property Conveyancing is essential.

Responsibilities

• Managing files from exchange of contracts to completion.
• Preparing post-exchange correspondence and handling Stamp Duty Land Tax returns.
• Communicating with clients, estate agents, and referrers.

Skills

Analytical

Creative

Problem solving

Organized

Client-oriented

Job description

The Role

In this role, you will work in our New Build Property department. You will communicate with clients, estate agents, and referrers daily, managing files from exchange of contracts through to completion and registration with the Land Registry, and finally to file closure. You will report to the Head of Department and the Post Exchange Lead.

The Day To Day

Post Exchange tasks include:

1. Preparing the memorandum of exchange and all post-exchange correspondence
2. Completing all Stamp Duty Land Tax returns
3. Submitting HMLR priority searches and bankruptcy searches via the HMLR portal
4. Preparing Certificates of Title for submission to lenders
5. Preparing invoices and completion statements
6. Preparing paperwork and correspondence in advance of completion
7. On completion days, handling calls, notifying parties of progress and completion, and submitting stamp duty land tax returns
8. Submitting applications for changing the Register (digital registrations) and First Registrations (FR1) of properties
9. Handling requisitions raised by HMLR
10. Monitoring files with held retention or other monies and following up for funds release
11. Updating LMS/Lender exchange/ULS as necessary
12. Monitoring matter list for inactivity
13. Closing files

What experience do I need?

Knowledge of Residential Property Conveyancing is essential for success in this role.

What skills should I have?

• Analytical
• Creative
• Problem solving
• Organized and efficient
• Client and results-oriented

What are we offering?

• A supportive, relaxed, and flexible work environment within an experienced and growing team.
• 28 days holiday plus bank holidays
• Medicash and Unum dental cashback schemes after 1 year of service
• Life insurance
• EAP and various wellbeing support services, including 24/7 virtual GP access
• Family-friendly policies such as enhanced maternity and paternity pay, plus family events leave
• Company sick pay
• Cycle scheme

About Us

Holmes & Hills Solicitors is a large regional firm with seven offices across Essex and Suffolk, employing over 200 legal professionals across various departments. We partner with clients across East Anglia, including businesses, individuals, families, and local authorities, to foster long-term relationships, protect interests, and support growth.

Working in partnership with businesses and individuals

Our team of legal experts provides proactive legal services through personal relationships. We act as trusted advisors, taking time to understand clients' needs before delivering practical, accessible advice.

Independently recognised as a leading law firm

Holmes & Hills is recognized by The Legal 500 and Chambers & Partners as a leading legal service provider in the region. These accolades affirm that our clients receive some of the best legal advice and representation available.

Our clients range from established and growing businesses to local authorities, families, and first-time home buyers.