Promoter Assistant

Live Nation; Brighton; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Tickets to shows and festivals

Unlimited annual leave

Job summary

Live Nation in London is seeking a proactive Promotions Assistant to support the UK Promoting team. You will assist with sourcing venue availabilities, routing tours, and maintaining tour costings and budgets.

The role requires strong organisation and a hands-on approach to the fast-paced live music industry. You will work closely with promoters, agents and venues, developing relationships and ensuring shows run smoothly from planning through delivery.

Qualifications

• Excellent communication and interpersonal skills for fast-paced environments.
• Strong working knowledge of MS Office applications (Excel, Word, PowerPoint).
• Ability to plan and organise own workload in a busy schedule.
• Keen interest in music, concerts and the touring ecosystem.
• Ability to build and develop relationships within the music industry.
• Understanding of artists, agents and venues within touring workflows.

Responsibilities

• Source availabilities with venues and route tours.
• Manage holds and dates, keeping accurate records.
• Prepare tour costings and budget templates.
• Confirm shows with stakeholders and update itineraries.
• Process sign-offs and arrange show insurances.
• Coordinate with office admin on contracts and permits.

Skills

Effective communicator

Advanced MS Office

Planning & organisation

Music industry knowledge

Relationship building

Industry awareness

Problem solving

Teamwork & collaboration

Attention to detail

Tools

MS Office

Job description

Company: Live Nation

Department: Promotions

Location: Farringdon, London

Reports to: SVP Touring

Working Hours: 40 plus additional hours required by the business

Contract Type: Permanent

Role Description

The UK Promoting department is responsible for Promoting thousands of concerts throughout the UK every year. From worldwide headline acts to up and coming new talent, our promoters look after artists across all genres of music in a variety of clubs, theatres, arena and stadia. Our most recent additions to the Promoting team are looking for a hard-working individual to assist them on all aspects of this incredibly busy and fast-moving business.

What we can offer you

Live Nation offers impressive employee benefits including tickets to shows and festivals and unlimited annual leave. The Farmiloe Building in Farringdon, London is a beautiful office to work in. Staff can enjoy use of arcade games in the basement games room, onsite gym equipment plus fitness and meditation classes. In addition to this, the office has a fully stocked complimentary coffee bar with barista to serve you your favourite coffee as you walk into the office and offers heavily subsidised lunch options.

Who you are

Competencies / Skills / Knowledge / Experience

• Effective communicator
• Highly adept at working with spreadsheets and databases - good working knowledge of MS Office
• Ability to plan and organise own workload in an incredibly fast paced environment
• Strong knowledge of venue/general touring industry and a keen interest in music/concerts
• Ability to establish and develop relationships within the Music industry
• Extensive knowledge of artists, music, genre, and audience.
• Understands relationship between agents, managers, artists, and overall value chain
• Generates unique but workable and useful solutions to difficult problems
• Understands how the job/department fits in to the wider goals of the business and the industry as a whole
• Always up to date on changes to the touring and festival market
• Able to understand commercial priorities and highest value relationships

Behaviours

• Attention-to-detail
• Self-motivated team player
• Flexible approach
• Good interpersonal, relationship management and negotiation skills
• Ability to lead from the front showing best practice across all disciplines
• Does not make excuses for errors or problems; acknowledges and corrects mistakes
• Promotes cooperation and commitment within a team to achieve goals and deliverables
• Encourages team unity through sharing information or expertise, working together to solve problems, and putting team success first

What the role includes

• Sourcing availabilities with venues and routing tours
• Managing holds, challenging dates, keeping records of what is held
• Gathering venue and tour information to prepare accurate tour costings and budget templates
• Confirming shows with stakeholders, sending, and updating tour itineraries
• Processing show sign offs and placing insurance for shows
• Working closely with the office administrator to ensure artist/venue contracts and work permits are processed in a timely manner
• To project tour sales and keep up to date with ongoing tours from confirmation to show date - highlighting problem areas
• Answer and direct phone calls
• Updating and sending guest lists
• Updating reps with correct info
• Raising invoices
• Occasionally booking travel, hotels etc. and diary coordination
• Dealing with all incoming queries from internal departments (accounts, ticketing, marketing etc) and external contacts (agents, venues, other promoters, etc)
• To work with Promoter and develop new talent and aim to bring artists into LN covering a number of different genres
• On occasion you will be required to attend shows in the evenings and on weekends
• Build both formal and informal professional relationships
• Anticipates, and responds timely to artist/agent needs
• Provides artist status reports and progress updates
• Focus on the artists' business results. Going beyond basic service expectations to help artists implement complete solutions
• Delivers products and services when and where the artist needs them. Explores options when unable to deliver a requested product or service, and pursue solutions until the artist is satisfied
• Seeks artist feedback and ensures needs have been fully met

Equal Opportunities

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sex