Project Team Admin Specialist - Hybrid Working

ENGIE Group; Newcastle upon Tyne; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

23 days annual leave rising to 28 days

Hybrid Working

Contributory pension scheme

Healthcare Scheme (company funded)

Training sponsorship

Wellness days

Job summary

RED ENGINEERING DESIGN LIMITED, Newcastle upon Tyne, seeks a Team Administrator to provide professional admin support to the project delivery team. You will coordinate RFPs/Tenders, set up projects, manage CVs, arrange meetings, and ensure QA procedures are followed.

You will support travel, expenses, timesheets, and onboarding/offboarding, maintain organograms, and liaise with stakeholders to ensure smooth project operations. Hybrid working is available.

Qualifications

• Previous experience in team secretarial/administrator support role
• Experience in a busy office environment within the consultancy sector desirable
• Excellent time management, multi-tasking, and organisational skills
• Excellent knowledge of Microsoft Office 365 suite including Word, PowerPoint, Excel, Outlook and Teams
• Knowledge of G-Suite desirable
• Knowledge of Salesforce, Planisware, Temis and SolarWinds ARM desirable
• Knowledge of Docusign desirable
• Excellent team player
• Understanding of engineering terms desirable
• Good understanding of international working and business operations of a global consultancy desirable

Responsibilities

• Provide professional and effective administration support to the project delivery team.
• Act as the main point of contact for all administrative tasks following the company project delivery process.
• Coordinate RFPs/PQQs/Tenders.
• Set up enquiries and projects following company process and communicate details to the project team.
• Create project collaboration Teams channels with standard folder structure.
• Format specifications, reports and presentations using company templates and process general correspondence.
• Check project documentation to ensure QA procedures are met.
• Set up and maintain project team CVs, liaising with team members.
• Arrange internal, external and online meetings including room bookings and catering.
• Reconcile corporate credit card activity monthly.
• Archive closed project/enquiry folders.
• Arrange couriers and receiving packages.
• Assist with expenses and timesheets for project team.
• Administer holiday leave for project team.
• Arrange domestic and international travel with itineraries and insurance per policy.
• Support project QA compliance and document filing.
• Assist onboarding/offboarding of project team members.
• Maintain project team organograms.
• Manage central inbox and respond promptly.
• Coordinate site H&S cards (CSCS, Skillcard).
• Assist with engineer site activities (PPE, risk assessments, booking system).
• Assist with event coordination including CPDs.
• Coordinate NDAs via DocuSign per legal requirements.
• Attend Global/Europe Admin Team meetings.
• Cover for Office Manager during absence.
• Ad hoc admin tasks and Admin Champion roles

Skills

Team secretarial

Office administration

Time management

Organisational skills

Communication

Deadline management

Multi-tasking

Tools

Microsoft Office 365

Word

PowerPoint

Excel

Outlook

Teams

G-Suite

Salesforce

Planisware

Temis

SolarWinds ARM

Docusign

Job description

RED ENGINEERING DESIGN LIMITED, Newcastle upon Tyne, seeks a Team Administrator to provide professional admin support to the project delivery team. You will coordinate RFPs/Tenders, set up projects, manage CVs, arrange meetings, and ensure QA procedures are followed.

You will support travel, expenses, timesheets, and onboarding/offboarding, maintain organograms, and liaise with stakeholders to ensure smooth project operations. Hybrid working is available.