Project Support Officer

Morson Human Resources Limited; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Morson Human Resources Limited is supporting a client in London to recruit a Project Support Officer for the SZC SS&A Directorate. This contract role inside IR35 is office-based three days per week with two days from home and is planned to run to year-end with a strong chance of extension.

You will liaise with Heads of Departments and wider team to ensure smooth administration, planning and organisation. The position requires excellent communication and organisational skills, a proactive

Qualifications

• Clear and effective verbal and written communication.
• Flexibility in handling changing workloads.
• Initiative and pro-active approach to work.
• Integrity and discretion in handling information.
• Strong relationship-building with stakeholders.
• Confident and professional in interactions.
• Organisational commitment and tenacity.
• Analytical skills and data-driven assessment.
• Achievement/delivery focus and results orientation.
• Attention to detail and accuracy.
• Effective teamwork and collaboration.

Responsibilities

• Provide SS&A project support, including liaising with Finance to manage invoices and cost records.
• Support directorate planning and data input to the Integrated Work Schedule (IWS).
• Maintain risk register and coordinate updates.
• Track governance actions and ensure deadlines are met.
• Handle general administrative duties and maintain records on Teamcenter/SharePoint.
• Assist with onboarding of new team members and consultants, including IT setup.
• Take minutes in key directorate meetings and follow up on actions.
• Prepare reports, statistics, and presentations using IT systems.
• Provide secretariat support to the Nuclear Safety Committee as needed.

Skills

Verbal & written communication

Flexibility

Initiative

Integrity

Relationship building

Self confidence

Organisational commitment

Analytical skills

Delivery focus

Accuracy

Result oriented

Teamwork

Tools

Outlook

Microsoft Office

Word

Excel

PowerPoint

Job description

We are seeking a Project Support Officer for our client based in London. This is to support the Sizewell C project.
Contract role, inside IR35.
Office based 3 days per week and 2 from home.
To run to the end of the year but likely to be extended and be long term.

The purpose of the role is to provide support to the SZC SS&A Directorate working closely with the Heads of Departments and wider team, enabling the effective administration, planning, and organisation of the directorate. This is a demanding post requiring excellent communication and organisational skills combined with pro-active approach to the diverse workload.

The role may require irregular PA cover within the department and on occasion to support EA/PA leave or short-term absences.

Principal Accountabilities

• Working as an integral part of a team contributing to team success, communications and a positive working environment
• Provision of SS&A Project Support activities, including:
  • Liaise with Finance to ensure invoices are paid etc and maintain (local) cost record.
  • Support directorate planning, liaising with individuals to co-ordinate updates and support data input to Integrated Work Schedule (IWS)
  • Support maintenance of risk register and co-ordinate updates
  • Keep track of governance process, ensuring relevant authors are aware of actions arising from key governance forums and essential project activities, ensuring actions are completed by deadlines
• Support general administrative duties as they arise, including:
  • Maintain and build relationships with key contacts and stakeholders, including respond to phone/email enquiries to/ from wide range of external parties etc
  • Maintain confidentiality of all commercial and personal information
  • Maintain data/records so that information is readily available and easily accessible on Teamcenter, SharePoint and other systems being used by the team
  • Managing the flow of commercial processes between the technical functions and the commercial teams
  • Take minutes in key directorate meetings, record actions and track to completion
  • Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio
  • Be responsible for on-boarding of new team members and consultants, including liaising with vetting and induction teams and ensuring IT requirements are met i.e. IT equipment, phones etc.
• Support to the Nuclear Safety Committee acting as either the secretariat or support to the secretariat function.
• Provides other Sizewell C PAs with cover for annual leave and short-term absences

Knowledge, Skills, Qualifications, Experience

Knowledge & Skills

Essential

• Clear and effective verbal and written communication
• Flexibility
• Initiative
• Integrity
• Relationship building
• Self confidence
• Organisational commitment and tenacity
• Analytical skills
• Achievement/delivery focus
• Accuracy
• Result-orientated
• Teamwork

Desirable

• Project Management Training

Qualifications & Experience

Essential

• Attention to detail and accuracy
• Excellent stakeholder engagement skills
• Ability to provide challenge and ensure individuals complete required actions
• Experience in managing competing priorities and demands
• Flexible integrated approach with the ability to multi-task and work on own initiative
• Excellent organisational skills (flexible/organised/methodical)
• Discretion - confidentiality when dealing with sensitive and personal information
• Excellent communication/interpersonal skills notably with various levels of the organisation and externally
• Previous team support experience
• Experience with collecting data and tracking of key performance indicators or compliance activities
• Experience of collating and presenting information
• General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
• Use of Outlook or similar diary/email application Microsoft Office - Word, Excel, PowerPoint

Desirable

• Experience of working in a highly regulated environment,