Project Support Officer

Bimplus; Greater London; Hybrid; GBP 33,000 - 44,000; Full time

Job summary

Bimplus is seeking a Project Support Officer for a client in London to support the Sizewell C project. The role is contract-based inside IR35, office-based 3 days a week with 2 from home, through to year-end with potential extension.

The post focuses on administration, planning and organisation of the SZC SS&A Directorate, requiring strong communication, proactive work ethic and ability to manage multiple priorities.

Qualifications

• Clear and effective verbal and written communication.
• Flexibility and adaptability in a regulated environment.
• Ability to manage competing priorities and deadlines.
• Excellent stakeholder engagement skills.
• Discretion and confidentiality when handling sensitive information.
• Strong organisational skills and attention to detail.
• Proactive approach to data collection, reporting and governance.
• Experience in using MS Office and data systems.

Responsibilities

• Support SS&A Project activities and governance processes, liaising with Finance and coordinating updates.
• Coordinate Integrated Work Schedule (IWS) data input and directorate planning.
• Maintain risk registers and track governance actions to deadlines.
• On-board new team members and coordinate vetting/induction requirements.
• Take minutes in meetings and track actions to completion.
• Prepare reports and presentations using IT systems.
• Provide secretariat support to the Nuclear Safety Committee.

Skills

Clear and effective verbal and written

Flexibility

Initiative

Integrity

Relationship building

Self confidence

Organisational commitment and tenacity

Analytical skills

Achievement/delivery focus

Accuracy

Result-orientated

Teamwork

Job description

We are seeking a Project Support Officer for our client based in London. This is to support the Sizewell C project.
Contract role, inside IR35.
Office based 3 days per week and 2 from home.
To run to the end of the year but likely to be extended and be long term.

The purpose of the role is to provide support to the SZC SS&A Directorate working closely with the Heads of Departments and wider team, enabling the effective administration, planning, and organisation of the directorate. This is a demanding post requiring excellent communication and organisational skills combined with pro-active approach to the diverse workload.

The role may require irregular PA cover within the department and on occasion to support EA/PA leave or short-term absences.

Principal Accountabilities

• Working as an integral part of a team contributing to team success, communications and a positive working environment
• Provision of SS&A Project Support activities, including:
  • Liaise with Finance to ensure invoices are paid etc and maintain (local) cost record.
  • Support directorate planning, liaising with individuals to co-ordinate updates and support data input to Integrated Work Schedule (IWS)
  • Support maintenance of risk register and co-ordinate updates
  • Keep track of governance process, ensuring relevant authors are aware of actions arising from key governance forums and essential project activities, ensuring actions are completed by deadlines
• Support general administrative duties as they arise, including:
  • Maintain and build relationships with key contacts and stakeholders, including respond to phone/email enquiries to/ from wide range of external parties etc
  • Maintain confidentiality of all commercial and personal information
  • Maintain data/records so that information is readily available and easily accessible on Teamcenter, SharePoint and other systems being used by the team
  • Managing the flow of commercial processes between the technical functions and the commercial teams
  • Take minutes in key directorate meetings, record actions and track to completion
  • Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio
  • Be responsible for on-boarding of new team members and consultants, including liaising with vetting and induction teams and ensuring IT requirements are met i.e. IT equipment, phones etc.
• Support to the Nuclear Safety Committee acting as either the secretariat or support to the secretariat function.
• Provides other Sizewell C PAs with cover for annual leave and short-term absences

Knowledge, Skills, Qualifications, Experience

Knowledge & Skills

Essential

• Clear and effective verbal and written communication
• Flexibility
• Initiative
• Integrity
• Relationship building
• Self confidence
• Organisational commitment and tenacity
• Analytical skills
• Achievement/delivery focus
• Accuracy
• Result-orientated
• Teamwork

Qualifications & Experience

Essential

• Attention to detail and accuracy
• Excellent stakeholder engagement skills
• Ability to provide challenge and ensure individuals complete required actions
• Experience in managing competing priorities and demands
• Flexible integrated approach with the ability to multi-task and work on own initiative
• Excellent organisational skills (flexible/organised/methodical)
• Discretion – confidentiality when dealing with sensitive and personal information
• Excellent communication/interpersonal skills notably with various levels of the organisation and externally
• Previous team support experience
• Experience with collecting data and tracking of key performance indicators or compliance activities
• Experience of collating and presenting information
• General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
• Use of Outlook or similar diary/email application Microsoft Office – Word, Excel, PowerPoint

Desirable

• Experience of working in a highly regulated environment