Project Support Coordinator

Keltbray; Fort Augustus; Remote; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Enhanced package (project duration)

Paid travel

Accommodation & meals provided

Permanent position

UK infrastructure project exposure

Established specialist firm

Job summary

Keltbray is recruiting a Project Support Coordinator to join our site team on the Isle of Skye. The role delivers day-to-day administrative and coordination support across the project, helping keep site operations running efficiently through meeting coordination, records, documentation and reporting.

The ideal candidate is an experienced administrator or project coordinator used to working in a busy construction environment and prioritising multiple tasks.

Qualifications

• Previous experience in an administrative, project support or coordination position.
• Construction, civil engineering or infrastructure experience would be advantageous.

Responsibilities

• Provide general administrative and coordination support to the project team.
• Manage diaries, calendars and site meeting schedules.
• Coordinate meetings and support the preparation of relevant documentation.
• Handle a high volume of calls and emails, ensuring information is communicated accurately and promptly.
• Create purchase orders for external hire.
• Process invoices and collate supporting project documentation.
• Complete system input using Kronos and COINS.
• Maintain site summary spreadsheets and project trackers.
• Support document control activities, including the management of timesheets.
• Process pre-approved payments.
• Prepare, analyse and distribute project reports.
• Support teams with day-to-day queries and operational requirements.
• Undertake ad hoc tasks to support the successful delivery of the project.

Skills

Administration

Coordination

Microsoft Office

Time management

Communication

Tools

Kronos

COINS

Job description

What We Offer

• Enhanced package for the duration of the project
• Paid travel
• Accommodation and food provided
• Permanent position
• Exposure to a major UK infrastructure project
• Opportunity to work within an established specialist engineering and construction business

Location

Fort Augustus, Scotland

Working Pattern

• 10 days on, followed by 4 days off
• Working hours: 8:00am to 5:00pm
• One-hour lunch break

Summary

Keltbray is looking for an organised and proactive Project Support Coordinator to join our project team on the Isle of Skye.

This is a key site-based position providing day-to-day administrative and coordination support across the project. You will help keep site operations running efficiently by coordinating meetings, maintaining project records, processing documentation and supporting the wider team with reporting, invoicing and general project administration.

The position would suit an experienced administrator or project coordinator who is comfortable working in a busy construction environment and managing competing priorities.

Responsibilities

• Provide general administrative and coordination support to the project team
• Manage diaries, calendars and site meeting schedules
• Coordinate meetings and support the preparation of relevant documentation
• Handle a high volume of calls and emails, ensuring information is communicated accurately and promptly
• Create purchase orders for external hire
• Process invoices and collate supporting project documentation
• Complete system input using Kronos and COINS
• Maintain site summary spreadsheets and project trackers
• Support document control activities, including the management of timesheets
• Process pre-approved payments
• Prepare, analyse and distribute project reports
• Support teams with day-to-day queries and operational requirements
• Undertake ad hoc tasks to support the successful delivery of the project

Requirements

• Previous experience in an administrative, project support or coordination position
• Construction, civil engineering or infrastructure experience would be advantageous
• Strong Microsoft Word, Excel and Outlook skills
• Excellent organisation and time-management skills
• Ability to manage multiple time-sensitive tasks and priorities
• Strong attention to detail and a dependable approach
• Comfortable working under pressure in a changing project environment
• Flexible, adaptable and willing to support multiple teams
• Confident using initiative to resolve day-to-day issues
• Friendly, approachable and collaborative, with a positive “can-do” attitude

Diversity & Inclusion

We advocate for difference and champion diversity to foster an inclusive environment that allows our people to bring their true selves to their work every day and enable our people to thrive by promoting health and preventing harm. Keltbray welcomes everyone who shares our values, regardless of their age, belief, disability, ethnicity, gender identity, maternity status, marital status, pregnancy, religion, sex or sexual orientation.