Project Support Officer

KBR Careers; Garelochhead, Helensburgh; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

KBR is seeking a Project Support Officer to back an extensive programme of work on the Client site, providing essential admin support for document management, governance and information management. This role involves coordinating with project teams, governance meetings and interface activities, with hybrid work and on-site requirements in Helensburgh, Scotland.

Ideal candidates will have strong administration experience, especially in construction/engineering environments, and be proficient in

Qualifications

• Excellent administration skills and experience, preferably from a construction and engineering environment.
• Competent with Microsoft 365 packages including Project, PowerPoint, SharePoint and Teams.

Responsibilities

• Maintain the SharePoint and Teams site ensuring file plan, document control and naming conventions are followed and maintained.
• Manage the mailbox including monitoring and coordinating responses for the team and stakeholders.
• Coordinate governance meetings, ensuring documents are prepared and circulated on time, producing actions and decisions (RoADs) with follow-up.
• Support the development of project trackers, reporting dashboards, briefing presentations, process diagrams and org charts.
• Support the team with coordination of key administrative activities.
• Establish and maintain effective working relationships with colleagues, project teams and stakeholders.

Job description

Project Support Officer

We have a new opportunity for a Project Support Officer to support the delivery of an extensive programme of work comprising of new build facilities and refurbishment to support current and future operations on the Client site. This position provides essential administrative support to the Project teams in relation to document management processes, project governance, information management and key interface activities. We are a trusted delivery partner to clients in the nuclear energy sector. Enthusiastic teams work together across disciplines, including organizational transformation and integration, systems engineering, and programme management, to deliver full life cycle solutions from concept through to operations and decommissioning.

Responsibilities

• Maintain the SharePoint and Teams site ensuring file plan, document control and naming convention is followed in accordance policy and both are maintained and updated regularly, including team workstreams, diary and project documents.
• Manage the mailbox including monitoring and coordinating responses relating to the work of the team and distributing information and communications to both the team and key stakeholders.
• Co-ordinate governance meetings, ensuring documents are prepared and circulated by agreed timeframes, producing actions and decisions (RoADs) and ensuring follow up actions are progressed and updated within the time frames.
• Support the development of project trackers, reporting dashboards, briefing presentations, process diagrams and organisational charts.
• Support the team with coordination of key administrative activities.
• Establish and maintain effective working relationships with colleagues, project teams and key stakeholders.

Requirements

• Excellent administration skills and experience, preferably from a construction and engineering environment.
• Competent with Microsoft 365 packages including Project, PowerPoint, SharePoint and Teams.

Location

This position is hybrid with 2-3 days per week onsite. Your own transport is essential as the site is based in Helensburgh, Scotland.

Security Requirements

You must have, or be eligible for, SC clearance.

Inclusion and Diversity at KBR

At KBR, we are passionate about our people, sustainability, and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of teams philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

In everything we do, we are guided by our ONE KBR Values: We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential. We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders. We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what’s right for the planet, the communities where we work, and our people is good for business. We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed. We Are a Team of Teams – We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company. We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals.

Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries.