Project Specialist

BOOTS; Greater London; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Boots Retirement Savings Plan

Discretionary annual bonus

Employee discounts

Enhanced parental leave pay

Employee assistance programme

Job summary

Boots in Nottingham is seeking a Project Specialist in our HR team to support the People Transformation Programme, ensuring processes and policies are followed and reporting is timely.

You will work with the Programme Manager and Director to develop project management skills, deliver governance, and provide flexible support across the programme, including ad hoc tasks.

Qualifications

• Strong administrative, organisational and time management capabilities.
• Excellent verbal and written communication skills.
• Keen to contribute ideas and improve the programme.
• Desire to learn and develop project management skills.
• Great at building relationships with multiple stakeholders.
• Numerical and analytical skills with attention to data accuracy.
• Proactive and able to work independently towards a common goal.

Responsibilities

• Maintain up-to-date programme tracking and RAID logs.
• Record meeting outputs and chase actions to keep progress on track.
• Create and manage reporting schedules and dashboards.
• Prepare presentations and reports with accurate data.
• Draft stakeholder updates and coordinate newsletters and leadership packs.
• Schedule governance meetings with prepared content.
• Coordinate cross-functional meetings and workshops with clear agendas.
• Ensure robust version control and digital filing of documents.
• Support ad hoc tasks to help the programme achieve its objectives.

Skills

Administrative excellence

Organisational skills

Time management

Stakeholder collaboration

Attention to detail

Analytical mindset

Education

HR or Project Management qualification

Tools

HR software tools

Job description

Contract: 18 months FTC

Shift pattern: Full time on site

Are you ready to make a difference? Join Boots as a Project Specialist in our HR team based in Nottingham, Beeston. Here at Boots, we believe in building a brilliant environment for our people, empowering them to deliver care, confidence, and connection to our customers and colleagues every day.

What you’ll be doing

As a Project Specialist, you will support projects and workstreams across the People Transformation Programme, ensuring compliance with defined processes and company policies. Working proactively with stakeholders across the business, you will help deliver projects on time, maintain effective governance, and ensure information is managed accurately with a strong attention to detail.

You will play an important role in the success of multiple projects that drive our People Transformation ambition. Working closely with the Programme Manager and Director, you will have the opportunity to develop your project management skills while providing flexible support across the programme, including ad hoc tasks as needed.

Key responsibilities

• Maintain up-to-date tracking of the programme and relevant documents including RAID logs, ensuring key updates are captured and escalated to the PM where needed.
• Minute meetings and produce meeting outputs/actions, proactively chasing and recording completion of actions across all workstreams to ensure progress is made at pace. Helping the PM avoid delays, remove blockers and keep projects on track.
• Create and manage reporting schedules, collate status updates from workstream leads and help produce clear and concise summary dashboards and reports.
• Compile and format data, to assist with the preparation of presentations and reports, ensuring all reports are completed on time and of quality.
• Support stakeholder communication by drafting updates and coordinating input for programme newsletters, leadership packs and bespoke stakeholder updates.
• Manage the scheduling of key governance meetings, making sure content is prepared in time and signed off.
• Schedule and co-ordinate key meetings and workshops cross functionally, including booking rooms, making sure the correct attendees are invited, and agendas are in place.
• Ensure robust version control and structured digital filing for all key programme documents, reports and presentations.
• Proactively assist the team with ad hoc tasks as they arise and support ad hoc activities that support the programme team achieve its objectives and overall vision.

What you’ll need to have (our must-haves)

• Strong administrative, organisational and time management capabilities
• Excellent verbal and written communication skills
• Keen to get involved and bring new ideas to the programme.
• Desire to learn and finesse programme & project management skills and knowledge
• Great at building relationships - you will be collaborating with many stakeholders and functions at one time.
• Numerical and analytical skills, with a keen eye for detail & data accuracy
• Be proactive and able to work independently towards a common goal.

It would be great if you also have

• Experience with HR software and tools.
• Knowledge of employment law and HR best practices.
• A relevant qualification in HR or project management.

Where your brilliance can take you

At Boots, we are committed to your professional growth. You will have opportunities to develop your skills and advance your career within our supportive environment.

Rewards designed for you

• Boots Retirement Savings Plan (up to 12% company contribution)
• Discretionary annual bonus
• Generous employee discounts for you and a family member
• Enhanced maternity/paternity/adoption leave pay
• Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.

There's lots more in our benefits and discounts, MyBoosts - there to give you that little lift in your everyday. Find out more at http://boots.jobs/rewards. Exclusions may apply; eligible roles only.

A bit about us

At Boots, we're proud to be an equal opportunity employer, creating a place where everyone feels welcome, supported, and free to be themselves. We believe that when our people feel valued and included, they thrive, so we're committed to creating a brilliant Boots for our people so they can make a difference for our customers and colleagues every time.

Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis.