Project Specialist

TN United Kingdom; Aberdeen City; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Project Specialist to provide integrated logistics solutions in the Projects and Oil & Gas sector. This role involves ensuring compliance with various regulations, maintaining high-quality liaison with customers and suppliers, and managing export/import documentation. The ideal candidate will have a strong background in international freight forwarding, excellent communication skills, and the ability to work under pressure. Join a dynamic team where your contributions will directly impact operational success and customer satisfaction.

Qualifications

• Minimum 3 years experience in international freight forwarding.
• Knowledge of UK customs formalities and commercial experience is a plus.

Responsibilities

• Provide integrated logistics solutions for customers in the oil & gas sector.
• Ensure compliance with health & safety policies and regulations.

Skills

International freight forwarding

Customer service

Communication skills

Problem-solving

Teamwork

Fluency in English

Proficient computer skills

Education

O / GCSE and/or A level standard

Tools

Microsoft Word

Microsoft Excel

Job description

Social network you want to login/join with:

Operational activities - Operational Quality

Job title

Project Specialist

Position requirements and constraints (working hours…)

37.5 hours Monday to Friday

To provide integrated logistics solutions for customers specialising in the Projects / Oil & Gas sector.
To ensure adherence to the CAA, TAPA & physical security regulations at all times.
To ensure compliance with Health & Safety policies. Maintain housekeeping guidelines.
To adhere to HMRC, GDP, and IATA regulations.

Objective / Purpose of the Job

• Receiving and checking purchase order details from customers
• Providing exceptional customer service as expected from a Global Freight Forwarder
• Liaison / expediting with suppliers regarding goods readiness dates/terms of sale
• Arranging collections and deliveries
• Arranging packing of cargo as required
• Requesting/receiving/checking export documents from suppliers
• Consolidation of cargo for export by all transport modes
• Booking space with carriers
• Completing export / import documentation
• Maintaining/updating in-house & external bespoke IT track and trace systems
• Other duties as required and commensurate with the position

Key Activities / Accountabilities

• High-quality liaison with customers, suppliers, and packers
• Close cooperation with Geodis UK offices and warehouse colleagues
• Good interface with other Geodis operations worldwide as required
• Maintenance of IT track and trace systems
• Maintenance of external internet portals
• Proactive resolution of operational disputes with customers and Geodis offices worldwide
• Meeting invoicing targets
• Accurate accruals for costs and income, as informed

Special Working Conditions

Flexibility to work extended hours to ensure cargo receipt and dispatch according to customer requirements.

Applicant's profile

Essential Education and/or Training

Educated to ‘O' / GCSE and/or ‘A' level standard or equivalent.

Preferred Experience and Knowledge

• Minimum 3 years experience in international air/sea/road freight forwarding or industrial projects
• Experience with UK customs formalities
• Knowledge/fluency in French and/or other European languages is advantageous
• Commercial experience is a plus
• Experience with heavy sea freight and project cargo is advantageous
• Experience in onshore/offshore wind farm projects is advantageous
• Experience with air or sea freight chartering is beneficial

Necessary Technical / Functional Skills

• Proficient computer skills
• Fluent in English, both verbal and written
• Good communication skills
• Team player
• Intermediate proficiency in Word and Excel

Required Behavioural Competencies

• Ability to work under pressure
• Good personal presentation
• Flexibility regarding working hours

Working time (%)

100

Position place