Site Administrator

Mercury GmbH; Ferrybridge; On-site; GBP 24,000 - 32,000; Full time

Job summary

Mercury is seeking an organised Site Administration Assistant to join our construction team on a dynamic project. You will manage filing, documentation, timekeeping, and meeting coordination on site.

Strong IT skills and the ability to multitask are essential for handling permits, reports, and personnel records. Experience in construction or engineering is valued, with SAP and MS Office familiarity providing a helpful edge.

Qualifications

• Strong Administration with minimum 2 years' experience.
• PC literate with competency in Microsoft Word, Excel, Outlook.
• Ability to liaise and manage all site paperwork.
• Excellent telephone manner.
• Ability to multitask and work under pressure.
• Strong interpersonal and organisational skills.
• Experience in the construction or engineering industry advantageous but not essential.
• SAP experience advantageous but not essential as full training will be given.

Responsibilities

• Review and report on the Filekey structure and ensure instructions are followed.
• Developing and maintaining filing systems and collating management information.
• Maintain site documentation, permits, and project folders.
• Order plant and manage site procurement via Fleet Tool and SAP.
• Develop progress reports, OMs, and handover documentation.
• Take minutes, arrange meetings on site, and support project leaders.
• Monitor hours, sign-in sheets, and general administration duties.

Skills

Administration

Communication

Multitasking

Organisational skills

Tools

SAP

MS Office

Job description

Mercury is the European leader in construction solutions.

We build and manage complex engineering & construction projects for the world's leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.

We deliver our clients' visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.

At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

Key Responsibilities of the Role:

• Review and report on the Filekey structure ensuring the general instructions are followed by all.
• Developing and maintaining filing systems
• Collate all personnel documentation and file on the Filekey
• Collect & collate information for Management reports
• Maintain the stationary levels in the office and ensuring a stock is maintained.
• Maintain up to date Org Chart
• Document Control when required
• Maintain and track site personnel movements for weekly report
• Request and print out all project permits each week from the Eida system
• Scan all sign in sheets to the project file
• Track holidays for all staff
• Request Dirty Works permits
• Creating SAP Orders
• Ordering Plant through Fleet Tool and Plant and tracking it
• Developing Progress reports
• O&Ms and handover documentation
• Reporting to CM.
• GRN all received site materials
• Organise access/visitor badges for site using E: Sipp machine
• Get test packs signed off and uploaded on to the Eida system
• Provide administration assistance
• Support Site Project Manager, Project Director and Business Unit Director as and when required.
• Dealing with general site team queries
• Monitoring and Inputting hours on timesheets
• Arrange meetings on site and taking minutes
• Database Maintenance
• Filing Site paperwork
• Monitoring and check sign in sheets and delivery dockets
• General Administration Office Duties - Filing, typing, photocopying, organising couriers, faxing etc.
• Time administration
• Documenting the project details
• Notifying the involved for taking appropriate action on the pending documents
• Export files in the required format
• Organising all employee inductions (on and off site facilities)
• Liaising with all inductees regarding induction procedures and outstanding documentation
• Liaising with all departments and subcontractors regarding induction procedure and outstanding documentation
• Arrange meetings on site, booking in visitors.
• All other duties associated with this role

Essential Criteria for the Role:

• Strong Administration with minimum 2 years' experience
• PC literate with competency in Microsoft Word, Excel, Outlook
• Ability to liaise and manage all site paperwork
• Excellent telephone manner
• Ability to multitask and work under pressure
• Strong interpersonal and organisational skills
• Pride in the quality and presentation of work
• Experience in the construction or engineering industry advantage but not essential
• SAP experience advantage but not essential as full training will be given

Mercury is an equal opportunities employer.