Project Manager - Retention of Assessed Work

Birmingham City University; Birmingham; On-site; GBP 45,000 - 51,000; Part time

Benefits offered by this job

Hybrid working

Generous leave

Pension and wellbeing benefits

Staff development

Job summary

Birmingham City University is seeking an experienced project manager to lead the institutional implementation of the Retention of Assessed Work policy, ensuring compliance with OfS requirements. You will coordinate academic and professional service stakeholders, develop institutional processes and support technical solution deployment.

Working on behalf of the Director of Quality Assurance and Enhancement, you will deliver the project through to completion, embedding governance, risk management

Qualifications

• Degree-qualified with a recognised project management qualification (e.g. PRINCE2 or APM) or equivalent professional experience.
• Proven experience leading complex projects in higher education.
• Strong understanding of higher education regulation and governance.
• Ability to translate requirements into practical solutions.
• Excellent communication and stakeholder engagement with IT knowledge.

Responsibilities

• Lead the delivery of the Retention of Assessed Work project from inception to completion.
• Develop, implement and review institutional policy, procedures and guidance.
• Provide expert advice on regulatory requirements and ensure ongoing compliance.
• Build relationships with academic, professional service and IT colleagues to support implementation.
• Produce reports, training and management information to support decision-making.

Skills

Project management

Stakeholder engagement

Communication

Analytical thinking

Education

Degree level education

PRINCE2/APM certification

Tools

PRINCE2

APM

Job description

Project Manager - Retention of Assessed Work

Department Quality Assurance and Enhancement Location Joseph Priestley Building Salary £45,235 to £51,182per annum 12 Months Fixed Term / Part Time (0.5 FTE) Post Type Part Time Release Date 03 September 2026 Closing Date 23.59 hours BST on Sunday 27 September 2026 Reference Q126002

About Birmingham City University

At Birmingham City University, we are a diverse and inclusive learning community of over 31,400 students from more than 120 countries. We aim to become an exemplar anchor institution, creating and sharing knowledge for a better and more inclusive society. We are committed to providing a transformational educational experience, supporting world-class research, and fostering a collaborative and supportive working environment for our staff.

Recognised as one of the UK’s Top 250 employers (Financial Times & Statista), we pride ourselves on being a place where colleagues feel valued, supported, and able to grow their careers while contributing to the success of our students and communities.

Our student demographic reflects the rich cultural and ethnic diversity of Birmingham itself, with a significant proportion of students from minoritised ethnic backgrounds and the majority of our home students coming from the West Midlands. This diversity is a strength, and it calls for a workforce that is equipped to challenge deficit narratives and thinking — those assumptions that position students from underrepresented groups as lacking rather than recognising their assets, strengths and potential.

By embracing this perspective, we aim to create an environment where all students and colleagues can thrive, and where our work contributes positively to the social, cultural and economic life of Birmingham and beyond.

Role Summary

We are seeking an experienced project manager to manage the institutional implementation of the University’s Retention of Assessed Work Policy, ensuring compliance with the Office for Students (OfS) requirements relating to the retention and retrieval of assessed work.

Working on behalf of the Director of Quality Assurance and Enhancement, the postholder will manage the timely delivery of the project through to completion by coordinating academic and professional service stakeholders, developing institutional processes, supporting the implementation of technical solutions, embedding governance and audit arrangements, and ensuring sustainable compliance across all areas of the university.

Please note this is a 12 month fixed term position operating on a pro rata basis of 18.5 hours per week.

Key Responsibilities

• Lead the delivery of the University's Retention of Assessed Work project, ensuring successful implementation from inception through to completion. Manage project plans, risks, dependencies and governance arrangements to achieve agreed objectives
• Develop, implement and continuously review institutional policy, procedures and guidance relating to the retention of assessed work. Ensure roles, responsibilities and processes are clearly defined and consistently applied across the University and its collaborative provision
• Provide expert advice on regulatory requirements and ensure ongoing compliance with Office for Students expectations and Conditions of Registration. Establish effective assurance and audit mechanisms to monitor compliance and drive continuous improvement
• Build and maintain effective relationships with academic, professional service and IT colleagues to support implementation and institutional ownership. Coordinate cross-University activity to deliver sustainable solutions for the storage, retrieval and management of assessed work
• Produce reports, guidance, training and management information to support decision-making and successful policy implementation. Embed long-term governance, monitoring and review arrangements to ensure compliance is maintained beyond the life of the project
• Degree-qualified with a recognised project management qualification (e.g. PRINCE2 or APM), or equivalent professional experience
• Proven experience of leading complex projects in a higher education environment, working across multiple teams and stakeholders
• Strong understanding of higher education regulation, academic governance and quality assurance, with the ability to translate requirements into practical solutions
• Experience of developing policies, processes and compliance frameworks, including risk management, monitoring and continuous improvement activities
• Excellent communication, stakeholder engagement and IT skills, with the ability to influence others, produce high-quality reports and use a range of project management and digital tools effectively
• Strong problem-solving, analytical and organisational skills, with the ability to manage competing priorities, work under pressure and maintain a high level of accuracy and attention to detail.
• Excellent interpersonal and team-working skills, with the ability to build effective relationships, coordinate activities and motivate colleagues and stakeholders at all levels

Interviews expected to be held W/C 05/10/2026

Why not take a look on theinteractive map that shows the facilities across campus.

The appointed candidate will normally be employed through our subsidiary company BCU Support Services Limited, a wholly owned subsidiary of Birmingham City University. Appointees with prior LGPS membership who wish to enter the LGPS scheme will be able to do so and will be employed by Birmingham City University directly.

Why work for us

• Work–life balance – Generous leave and hybrid working (role dependent).
• Career development – Opportunities to grow, develop and progress your career.
• Reward and wellbeing – Competitive pay, pension, a health cash plan, wellbeing support and a wide range of staff benefits.
• Inclusive culture – A supportive, diverse environment where everyone belongs.

At BCU, we welcome applications that clearly demonstrate how your skills and experience meet the requirements of the role. AI tools may be used to support you in preparing your application, but the information you provide must be accurate, authentic and based on your own experience. Applications that rely too heavily on AI, appear generic or do not provide specific evidence against the role criteria are less likely to progress to the next stage of the recruitment process. For more information, please refer to our candidate guidance;

Equality, Diversity & Inclusion

We are committed to equality, diversity and inclusion and to an environment that supports lawful free speech and academic freedom. We will continuously review and improve our policies, practices, and procedures to ensure that we are promoting these in all aspects of our operations. We believe that by working together, combining our many different backgrounds and life experiences, we will empower each other to reach our full potential.

Disability Confident Employer

Birmingham City University is proud to be a Disability Confident Committed Employer. We are committed to creating an inclusive and accessible recruitment process. Disabled applicants who meet the essential criteria for the role will be guaranteed an interview.

The appointed candidate will normally be employed through our subsidiary company, BCU Support Services Limited, a wholly owned subsidiary of Birmingham City University. Appointees with prior LGPS membership who wish to re-enter the scheme may do so and will be employed directly by the University.