Project Manager

STLS Events Limited; United Kingdom; Remote; GBP 40,000 - 65,000; Full time

Job summary

STLS Events Limited in Chessington is seeking a hands-on Project Manager to deliver and manage a range of rental and production projects. You will oversee pre-production, on-site delivery, and coordination of crews and equipment.

You will work directly with clients and the Managing Director, ensuring profitability, accurate budgeting, and timely completion, while upholding the company’s standards and safety policies.

Qualifications

• Strong knowledge of fixed installs & event production.
• Good management skills and ability to lead and coordinate a team.
• Commercially astute with understanding of profitability, margin protection and cost control.
• Proactive, self-motivated and able to work on own initiative under pressure.
• Full driving licence, own transport and passport required.
• Ability to travel within UK, Europe and internationally.
• Experience with CAD drawing software is an advantage.

Responsibilities

• Act as Project Manager in all areas of delivering a project, including technical specs, equipment, crew schedules, power and transport requirements.
• Handle project enquiries, issue quotations and proposals for services efficiently.
• Match client requirements to available rental stock to maximise profitability.
• Coordinate pre-production, systems design and delivery of productions.
• Attend production and site meetings and provide client liaison and after-hours support.
• Maintain overview of assets, allocate crew and ensure maximum utilisation of resources.
• Prepare paperwork and keep job files up to date for input from the team.
• Identify opportunities and feed information back to management for business growth.
• Ensure compliance with Health and Safety policy and company rules.

Skills

Fixed installs

Event production

Team leadership

Budgeting

Profitability

Cost control

Client liaison

Travel

Attention to detail

Tools

CAD drawing software

Job description

Join Us. For over 10 years, we’ve worked with a steady stream of the some of the UKs leading brands and venues. We’re are a growing production company based in Chessington KT9. So, while the world knows us as a production company with a relentless focus on the customer, we think of ourselves as something more. If that sounds good to you—then we hope you’ll join us.

Project Manager

Reporting Line Manager: Managing Director

This hands-on role takes responsibility for the delivery and management of key projects of the company.

The role ensures the profitable and efficient management and delivery of allocated rental / production projects.

Hands-on Project Management of full service productions and fixed installation projects. Including the coordination, pre-production, systems design and delivery of a broad range of projects.

Specific Roles and Responsibilities:

Act as Project Manager in all areas of delivering a project; to include calculating technical specifications, equipment, crew schedules, power specification, transport requirements, etc. This project handling will be practically, administratively and commercially.

Handle project enquiries for full-service production projects & fixed install . Process client requests and issue quotations / proposals for services efficiently.

Deal with company hire enquires when required.

Match client requirements to available rental stock to maximise profitable delivery and execution on specific projects.

Provide and coordinate out of hours support and advice to active projects and clients, across the teams managed.

Maintain overview of all assets in use and the efficient allocation of assets to projects. Take overall responsibility for the profitable and maximum utilisation of assets required and the minimisation of costs incurred.

Monitor project progress and act as point of contact for client in the event of any changes or additional requests throughout the project.

Prepare all paperwork and keep job files for each project updated and available for input from other team members.

As required, coordinate equipment prep stage of a project within company’s warehouse facilities, to match clients requirements. Liaison with Operations Dept., in the completion of the show prep process and successful delivery of equipment orders to match client expectations.

Identify and locate potential projects and sales opportunities for the Company, feeding information back to team members and reporting line manager. Actively coordinate sales intelligence information and input from broader team and discuss at regular staff meetings.

Keep the Line Manager and company’s systems up to date with all aspects of client contact, project progress and prospective commercial contact, both positive and negative.

Assist clients to specify equipment lists from lighting and technical plans. Assist with sourcing relevant production details from the customer, monitoring and follow up.

Managing any project changes and customer confirmations, collating and reporting all charges to be invoiced.

Attend production and site meetings as required.

Undertake client visits and site visits, as directed and under own initiative.

Provide support to the Directors, in other aspects of the business’s activity, as required, requested and directed.

Within allocated projects, maintain overview of the booking and allocation of full time and freelance production crew with experience appropriate to the work.

On specific projects; oversee equipment and crew on-site and act as representative of the company, to the client.

Keep all work related information confidential and acting in a professional manner at all times, in all work and industry-social situations.

Identify any areas of our operation where you believe training and additional skills may be required or benefit yourself or the business.

Provide feedback to Directors of any areas of improvement, development or growth of the business identified. Take a role within the team in problem solving and contribute to team & business improvement.

Be aware of and complying with the company Health and Safety Policy.

Ensure that the Company’s policies, rules, procedures and obligations are observed in carrying out the above duties.

Representing the Company:

Identify business opportunities with the aim of efficiently maximising the rental revenue and resulting profit margins.

Assist in marketing projects as requested. Attend trade shows and other industry events as necessary.

Keep abreast of any technical issues and new products that will enhance our rental inventory and services offer.

Skills Required:

Strong knowledge of fixed installs & event production.

Good management skills and ability to lead and coordinate a team.

Commercially astute. Good understanding of profitability, margin protection, cost control and basic accounting practices.

Ability to manage a situation and effectively deal with both junior and senior colleagues.

Good working knowledge of full range of current lighting, video, audio and rigging systems and terminology.

Eloquent. Able to write a proposal and express an idea or concept to a client or industry partner, either written or verbal.

Numerate. Able to use spread sheets and IT to monitor budgets, profit margins etc.

Attention to detail and accuracy

Proactive, self-motivated individual capable of working on their own initiative in a constantly changing and pressurised environment and fast developing company.

Full driving licence, own transport and passport required.

Ability to travel within UK, Europe & internationally, often at short notice.

• Experience of CAD drawing software an advantage.

The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.