Project Management Assistant

Parexel; London Borough of Harrow; On-site; GBP 27,000 - 37,000; Full time

Job summary

Parexel Harrow, London unit, seeks a Project Management Assistant to provide project administrative support for the PM department. You will help anticipate PM needs and ensure smooth coordination of activities in a dynamic clinical development environment.

This role is office based in our Early Phase unit at Northwick Park Hospital, offering growth opportunities in project management and cross-functional collaboration with clinical teams.

Qualifications

• Support IRB/EC submissions preparation, continuing reviews, and closeout activities.
• Assist with eTMF creation, maintenance, and quality control processes.
• Maintain project management files and meeting minutes for PM team.

Responsibilities

• Prepare and QC documents as requested by PM.
• Create project timelines and team contact lists.
• Coordinate client survey and trial insurance processes.

Skills

IRB/EC submissions

TMF filing

MS Office

Communication

Organizational skills

Education

Bachelor's degree

High school diploma with equivalent experience

Tools

MS Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

When our values align, there's no limit to what we can achieve.

At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

Parexel Early Phase Clinical Unit supports the development of innovative new medicines which are vital for public health, improving outcomes, and saving lives. The early phase and "first in human" trials are the first step in testing these novel treatments in humans.

At the Parexel Harrow, London unit the Project Management Assistant provides project administrative support to the Project Management department. This role requires excellent communication and organizational skills to help anticipate the needs of project managers. This is an excellent position for someone looking to grow their career in project management.

This role will be office based in our Early Phase unit in Northwick Park Hospital.

What you'll do:

• Support IRB/EC submissions preparation, continuing reviews, and closeout activities
• Assist with eTMF creation, maintenance, and quality control processes
• Supporting communications among team members with timely and accurate distribution of materials and by maintaining Project Management files and meeting minutes of key meetings as required
• Assisting in preparation and QC of documents as requested by PM
• Preparing project timelines and team contact lists
• Managing and coordinating the client survey and clinical trial insurance processes
• Serving as backup point of contact for PM or Clinical Lead communications
• Preparing and maintaining regulatory documents
• Composing professional business correspondence for the PM team, clients and outside vendors
• Preparing and filing invoices
• Scheduling and preparing for monitoring and sponsor visits
• Support contract review processes and coordinate with internal teams

Your Profile:

• At least 1-2 years of clinical research experience at the site level or at a CRO
• Familiarity with IRB/EC submissions and TMF filing maintenance advantageous
• Comprehensive knowledge of Microsoft Windows Operating System and the MS Office Suite including Word, Excel, Outlook, and PowerPoint
• Bachelor's degree or High school diploma with equivalent experience
• Early Phase study experience is preferred