Project Governance & Admin Coordinator

KBR, Inc; Helensburgh; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

KBR, Inc is seeking a Project Support Officer to back the delivery of a large programme of work at a client site in Helensburgh, Scotland. The role is hybrid, with 2–3 days on site required, and requires SC clearance eligibility.

You will provide essential administrative support to project teams, manage governance, document control, information management and interface activities across Microsoft 365 tools and project governance processes.

Qualifications

• Excellent administration skills and experience, preferably from a construction and engineering environment.
• Competent with Microsoft 365 packages including Project, PowerPoint, SharePoint and Teams.

Responsibilities

• Maintain the SharePoint and Teams site ensuring file plan, document control and naming convention is followed in accordance policy and both are maintained and updated regularly, including team workstreams, diary and project documents.
• Manage the mailbox including monitoring and coordinating responses relating to the work of the team and distributing information and communications to both the team and key stakeholders.
• Co‑ordinate governance meetings, ensuring documents are prepared and circulated by agreed timeframes, producing actions and decisions (RoADs) and ensuring follow up actions are progressed and updated within the time frames.
• Support the development of project trackers, reporting dashboards, briefing presentations, process diagrams and organisational charts.
• Support the team with coordination of key administrative activities.
• Establish and maintain effective working relationships with colleagues, project teams and key stakeholders.

Skills

Administration

Microsoft 365

Tools

Microsoft Project

PowerPoint

SharePoint

Teams

Job description

KBR, Inc is seeking a Project Support Officer to back the delivery of a large programme of work at a client site in Helensburgh, Scotland. The role is hybrid, with 2–3 days on site required, and requires SC clearance eligibility.

You will provide essential administrative support to project teams, manage governance, document control, information management and interface activities across Microsoft 365 tools and project governance processes.