Project Finance Assistant – AP/AR (Construction)

SmartRecruiters, Inc.; Greater London; On-site; GBP 32,000 - 45,000; Full time

Job summary

Colliers, a leading commercial real estate services firm, is seeking an Accounts Payable/Receivable specialist in London to support the Enterprise Project Solutions – Finance team. The role focuses on principal contracting delivery, processing supplier invoices, PO alignment, and VAT/CIS compliance across multiple UK/EMEA projects.

You will manage payments, supplier onboarding, and project financial trackers, ensuring internal controls and timely reconciliations.

Qualifications

• Previous experience in accounts payable or finance administration.
• Strong attention to detail, accuracy and ability to manage a high volume of deadlines.
• Proficiency in Microsoft Excel and finance systems.
• Experience in a project-based, construction or professional services environment.
• Exposure to principal contracting, CIS, VAT including domestic reverse charge, and multi-currency transactions.
• Experience using project financial trackers.
• Strong organisational, communication and stakeholder management skills.
• Proactive, solutions-oriented approach with the ability to work independently and as part of a team.

Responsibilities

• Accounts Payable and Payment Processing – Process supplier invoices across multiple projects, validate against PO and contract terms, code to budgets and cost centres, support payment runs.
• Principal Contracting Support – Align invoices with POs and project trackers, monitor spend, support finance and project teams with workflows.
• Invoice Query Management – Serve as first contact for invoice queries, resolve discrepancies with managers and suppliers to avoid delays.
• Supplier Onboarding & Compliance – Onboard new suppliers, ensure documentation and compliance with finance/audit requirements.
• CIS & VAT Compliance – Assist CIS returns, verify subcontractors, apply CIS deductions, VAT treatment including domestic reverse charge.
• Month-end and reconciliation – Assist accruals, month-end close, supplier statements, maintain records across projects.

Skills

Accounts payable experience

Attention to detail

Excel proficiency

Project-based environment

CIS/VAT/multi-currency

Project financial trackers

Stakeholder management

Independent and team work

Tools

Finance systems

Job description

Colliers, a leading commercial real estate services firm, is seeking an Accounts Payable/Receivable specialist in London to support the Enterprise Project Solutions – Finance team. The role focuses on principal contracting delivery, processing supplier invoices, PO alignment, and VAT/CIS compliance across multiple UK/EMEA projects.

You will manage payments, supplier onboarding, and project financial trackers, ensuring internal controls and timely reconciliations.