Project Data Manager (Stories In Motion) – fixed term until February 2029

AMIA | Assn of Moving Image Archivists; Greater London; On-site; GBP 44,000 - 51,000; Full time

Benefits offered by this job

25 days leave

Pension scheme

Childcare scheme

Maternity & Paternity pay

BFI tickets & events

Job summary

BFI is seeking a Project Data Manager to lead data standards and processes for the Stories in Motion project in London. You will champion data quality and deliver project reporting via the CID, collaborating with the Data and Digital Preservation Team.

The role supports widening access to the National Archive, improving transparency and discoverability, and building a resilient data workforce for the future.

Qualifications

• Experience using a Collections Management System (e.g., Axiell) in archives.
• Knowledge of information management and data quality in museums/archives.
• Experience handling large datasets and Excel for data tasks.

Responsibilities

• Define data standards for the Stories in Motion project.
• Design and deliver training for system users.
• Create and maintain data import templates and perform bulk data changes.
• Collaborate with Information Specialist on authority terms.

Skills

Collections data management

Data quality principles

Excel proficiency

Tools

Axiell Collections

Job description

Position
Project Data Manager (Stories In Motion) – fixed term until February 2029 ()
Location
London, London United Kingdom
Application Date
October 08, 2026
Job Link
https://bfijobsandopportunities.bfi.org.uk/tlive_webrecruitment/wrd/run/ETREC107GF.open?VACANCY_ID=3339957AUC&WVID=384536015T
Job Contact
[e-mail]
SALARY: £43,755 – £51,465
Fixed Term Contract: until 28 February 2029
We are looking for a Project Data Manager to lead the development, management and delivery of data standards and processes for the BFI’s Stories in Motion project. Working within the BFI’s Cataloguing Standard, you will provide guidance and support to project teams, ensuring consistent and high-quality data management across the programme. The role is responsible for delivering project reporting through the Collections Information Database (CID), as well as representing the Data and Digital Preservation Team at project meetings, championing best practice in data management and digital preservation.
‘Stories in Motion’ is a three-year programme designed to open the BFI National Archive to wider and diverse audiences, discover new collections, secure the UK’s at-risk videotape screen heritage, and build a resilient, specialist skilled and diverse workforce for the future.
The project aims to:

• Increaseequitablepublic engagement with the UK’s screen heritage
• Embed inclusive, community-ledand collaborative practice across the BFI National Archive,
• Strengthen understanding, improving transparency and discoverability of the national collection
• Build sector resilience through partnershipsand long-term workforce development

What You’ll Do

• Work with the Collections Data Manager to define data standards for the new major National Lottery project Stories in Motion.
• Design and deliver training to systems users, collaborating with other Data and Digital Preservation colleagues where necessary.
• Create, review and publicise new and existing user support resources.
• Create and maintain data import templates for the project, working collaboratively with colleagues.
• Process data imports and other bulk data changes to support the delivery of the project.
• Work with Information Specialist to develop and maintain authority terms required for the project.

What You’ll Bring

• Strong demonstrable knowledge of, and experience using, a Collections Management System to manage and improve data (e.g. Axiell Collections) within an archive, library, museum or similar environment.
• Strong demonstrable knowledge of information management and data quality principles in museums and archives, and their practical application across a variety of uses within a collections context
• Good understanding of, and experience working with, large datasets using standard tools, for example Excel.
• Practical experience of data management tasks such as bulk data imports / exports, data cleaning and maintaining data quality and integrity.

Benefits

• 25 days annual leave (rising to 30 with service) + bank holidays + the option to buy up to 5 extra days of annual leave
• Additional paid time off between Christmas and New Year
• BFI pension scheme with 5% employer contribution
• BFI Childcare Scheme, where we contribute to childcare costs
• Enhanced pay for Maternity & Paternity leave
• Complimentary tickets to BFI Southbank & IMAX screenings and events
• Free BFI Player subscription + discount on BFI merchandise, and film tickets

Plus more!
We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under-represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a place at the first stage selection process to our under-represented groups who meet our minimum requirements.
Further details about the role, the BFI and our benefits can be found in the attachments on the left.
The closing date for applications is 23:59 on Thursday 08 October 2026
First interviews will be held on 20/21 October 2026 Second interviews will be held on TBC