Project Coordinator - Engineering & Manufacturing

FTV Proclad (U.K.) Ltd.; Glenrothes; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

33 days annual leave (pro rata)

Employer pension contribution 5%

Life assurance

Job summary

FTV Proclad International Limited is seeking a proactive Project Coordinator to support KAMs in managing multiple engineering and manufacturing projects. You will prepare schedules, logs, risk registers, and reports while coordinating meetings and ensuring data in ERP/CRM systems is accurate.

You’ll assist with quotations, costings, POs, and change control, liaising with engineering, production, procurement and quality teams.

Qualifications

• Experience in a project coordination, project management structures and planning process—ideally within engineering, manufacturing, or technical services.
• Strong organisational and multitasking skills with excellent attention to detail.
• Competent with MS Office and familiar with project tracking tools.
• Clear and professional communication style, both written and verbal.
• Ability to work with cross functional‑ teams and manage competing priorities.

Responsibilities

• Support Project KAMs with the day‑‑to‑day management of multiple projects.
• Prepare and maintain project documentation including schedules, action logs, risk registers, and project status reports.
• Coordinate internal project meetings, prepare agendas, capture minutes, and track actions to completion.
• Ensure project information is stored and updated in relevant systems (e.g., ERP, CRM, Project SharePoint).
• Support and coordinate Management of Change processes
• Assist with preparing quotations, variations, costings, purchase orders, and contract documentation as directed by the KAMs.
• Track customer requirements, technical specifications, and scope changes, ensuring alignment across all stakeholders.
• Support the creation of customer reports, presentations, and progress updates.
• Help manage customer communication channels to ensure timely responses and consistent project messaging
• Work in the project department coordinating with engineering, production, procurement, and quality teams to ensure project tasks are scheduled appropriately.
• Monitor material availability and procurement progress, raising concerns proactively.
• Follow up with internal departments to verify task completion and flag potential delays to Projects and report to the KAMs.
• Maintain accurate project data for KPIs, including on time‑ delivery, margin tracking, and workload metrics.
• Assist with compiling monthly project performance reports and financial summaries.
• Ensure compliance with company quality standards, engineering procedures, and documentation requirements.
• Highlight process gaps or inefficiencies and support initiatives to improve project workflows.
• Contribute to lessons learned‑ reviews and help implement improvements in coordination processes.

Skills

MS Office

Project coordination

Engineering terminology

Cross-functional collaboration

KAM support experience

Tools

ERP systems

CRM systems

Project management software

Job description

FTV Proclad International Limited is seeking a proactive Project Coordinator to support KAMs in managing multiple engineering and manufacturing projects. You will prepare schedules, logs, risk registers, and reports while coordinating meetings and ensuring data in ERP/CRM systems is accurate.

You’ll assist with quotations, costings, POs, and change control, liaising with engineering, production, procurement and quality teams.