Project Coordinator

EDF Energy Limited; United Kingdom; Remote; GBP 25,000 - 35,000; Full time

Job summary

EDF Energy Limited seeks an experienced administrator to support site facilities and procurement within the HPC Jobs Service. You will act as the primary contact for external suppliers, coordinate purchasing, and ensure on-time deliveries in line with the Bilfinger process.

The role requires strong MS Office skills, meticulous attention to detail, and the ability to handle confidential payroll data. You will coordinate time-writers, maintain site records, organise meetings, and collaborate with

Qualifications

• Strong administrative experience with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle confidential payroll data.

Responsibilities

• Act as the primary contact for external suppliers to ensure purchasing and ordering of office supplies is competitive and delivered on time.
• Induct Bilfinger guests and ensure compliance with security and H&S procedures.
• Coordinate time-writers and ensure accurate timesheet data entry into Bilfinger Manpower system.
• Produce Time & Attendance (T&A) weekly reports and train new hires on access codes and logging.
• Manage general office supplies and stationery availability and replenishment.
• Oversee site facilities and raise any H&S or environmental issues to Bilfinger Management and client for action.
• Collaborate with Project, Commercial and Support teams on ad hoc requirements.
• Organise meetings and book rooms, refreshments and related activities.
• Maintain site agreements records and payroll data for auditing.
• Build relationships with stakeholders across legal entities and project teams to ensure continuity.
• Undertake any other tasks as required by HR/IR Lead.

Skills

Excellent interpersonal skills

Strong written and verbal comunicação

Confidentiality

Customer service mindset

Tools

Microsoft Office

Concur

SharePoint

SAP

CEMAR

Job description

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The HPC Jobs Service supports local people into exciting, long-term careers across our Project.

Main Duties:

• Act as the primary contact for external suppliers and facilities providers to ensure any / all purchasing and ordering of any office supplies is competitive and delivered on time, including matching purchase orders, goods receipted with relevant invoices and processed in line with the Bilfinger purchasing process;
• As part of the Support services team, ensure that any Bilfinger guests and the client are always formally inducted to K11 building where the Functional, Installation & Construction Team for the site are based; ensure they are managed in accordance to HPC Site, K11 building security and Bilfinger Induction requirements and that they are aligned to Security & H&S procedures;
• Co-Ordinate a team of weekly / monthly time-writers, who are based in the K11 building, ensuring the team enter the correct operational codes & data for white & blue collar workers timesheets into the Bilfinger Manpower system, within the defined timescales to meet the payroll processing cut-offs and entry for the AFP for commercial;
• Produce the Time & Attendance (T&A) weekly reports for the required NSSS PM's and distribute, ensure all business change including new hires are trained and have access codes for logging T&A;
• Ensure general services such as stationery and office related items are available, replenished and ordered when required;
• Manage Site facilities to ensure any H&S issues, damage or repairs including environmental issues are identified and raised to the Bilfinger Management Team in the first instance to understand the proposed actions & costs, then discussed with client, including facilities / Operations / Security for appropriate resolution;
• Proactively work with the Project, Commercial and Support teams providing positive input and support with ongoing project activities and ad hoc requirements;
• Organising meetings and attendance as required; including booking of meeting rooms, refreshments, and associated business activities;
• Maintain thorough records and data sheets specifically for the site agreements ECSA & payroll records, including any files for the purpose of auditing from internal and external sources;
• Build relationships with key stakeholders across all the legal entities, project teams and clients to manage business continuity and be prepared for contingencies;
• Undertakes any other tasks/ activities as required by the HR/ IR Lead.

Requirements:

• Microsoft Office including: Excel, Word, Outlook and Teams;
• Excellent working knowledge of Microsoft Office including: Excel, Word, Outlook and Teams;
• Strong understanding and respect for confidentiality of sensitive data including payroll information;
• Strong administrative experience with attention to detail and a problem solver;
• Excellent interpersonal skills;
• Excellent verbal and written communication;
• Strong drive to deliver customer service at all times;
• Experience of using Concur, SharePoint, SAP and CEMAR;
• Self-motivated and resilient - prepared to work to get the job finished.
• Ability to work with stakeholders from a wide range of cultures and backgrounds including German and French colleagues, who rotate on a monthly basis.
• Previous experience in a similar role
• Experience of managing an office environment, including building facilities;

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

Why Join Us?

For more than 60 years, nuclear power stations in the UK have been quietly keeping Britain fuelled with massive amounts of home‑grown energy.

Our teams up and down the country are proudly continuing to serve the nation – but they also have an eye on the future.

EDF is leading the UK's nuclear renaissance with the construction of a new nuclear power station at Hinkley Point C and plans for a new power station at Sizewell C in Suffolk.

Nuclear power is the most reliable, low‑carbon energy source currently available to the UK. EDF is playing a key role in the development of nuclear sites, while Hinkley Point C will provide low‑carbon electricity to meet 7% of the UK demand. The project is already making a positive impact on the local and national economy as well as boosting skills and education.

We’re not just building new nuclear power stations. We’re developing careers, upskilling generations and creating thousands of employment and apprenticeship opportunities across a variety of skills areas.

It takes a special kind of person to work in the nuclear energy industry and although we have thousands of them there’s always a need for more.

Our industry has a mind‑boggling range of opportunities and more jobs, and in more places, than you might think. But it’s also an industry which is changing.

We’re a responsible business and proud to be Britain’s biggest generator of zero carbon electricity. With size, age and experience, we believe we can do even more.