Project Coordinator

Simbec-Orion; Merthyr Tydfil; On-site; GBP 30,000 - 36,000; Full time

Job summary

Simbec-Orion is seeking a Project Coordinator to join our Laboratory Services team, supporting the delivery of clinical studies from set-up through to completion. You will prepare study documentation, maintain trial master files, and assist with meetings and minutes, ensuring targets, quality standards and budgets are met.

You will also manage supplies and logistics, dispatch lab materials to sites, monitor expiry dates and coordinate international shipments, while developing risk-based training

Qualifications

• Proven ability to plan, coordinate and monitor projects.
• Experience supporting clinical or laboratory studies is advantageous.
• Strong organisational and time-management skills with attention to detail.
• Ability to work to deadlines and manage changing priorities.

Responsibilities

• Work with the laboratory study team to ensure projects are delivered within scope and budget.
• Assist in keeping clients and stakeholders informed of project progress and minutes.
• Identify potential laboratory study risks and support risk management.
• Maintain project-specific laboratory training and attendance logs.
• Maintain study trackers and laboratory documentation from set-up to archive.
• Prepare and dispatch laboratory supplies for investigator sites and monitor expiry dates.
• Coordinate study sample shipments with full traceability.

Skills

BSc Life Science or Business

Project management fundamentals

Organisational skills

Time management

MS Office (Word Excel PowerPoint)

Team collaboration

Education

BSc in Life Science or Business

Tools

MS Office

Job description

Our Mission

Our passion for improving patients’ lives motivates us to apply our skills, experience and knowledge to advance medicine. We achieve this through flexible, innovative, high-quality solutions for our clients, delivered with integrity.

The Role

We are looking for a Project Coordinator to join our Laboratory Services team, supporting the delivery of clinical research studies from set-up through to completion. Working closely with the laboratory study team, you will help ensure projects are delivered on time, within budget and to the agreed quality standards. You will prepare and maintain key study documentation, including Laboratory Service Plans, Sample Handling Manuals and the electronic Trial Master File, keep study trackers up to date, and support clients and stakeholders by attending project meetings and taking minutes. You will also help identify study risks and develop study-specific training for the team. Alongside this, you will run our supplies and logistics service. As the first point of contact for supply and shipment requests, you will prepare and dispatch laboratory supplies to investigator sites, monitor expiry dates and coordinate the global shipment of supplies and samples with full traceability. This is an excellent opportunity for a life science or business graduate looking to build a career in clinical project management. Previous laboratory or clinical research experience would be an advantage, but strong organisation, attention to detail and the ability to manage changing priorities matter most.

Key Accountabilities

• Work with the laboratory study team, under general direction, to ensure assigned projects are delivered within scope and budget and meet agreed deliverables and quality expectations.
• Assist in keeping clients and stakeholders informed of project progress, including attending meetings and taking minutes.
• Assist in identifying potential laboratory study risks and support risk management throughout the project.
• Monitor and maintain project-specific laboratory training, including developing and presenting study-specific training and meeting materials, and maintaining attendance logs and reading lists.
• Maintain study trackers, such as the Sample Management Tracker for external studies, where applicable.
• Assist in preparing and executing the laboratory documentation required for each project, including but not limited to the Laboratory Service Plan (LSP), Sample Handling Manual (SHM), external Test Request Forms (TRFs) and manifests, and the clinical trial logistics strategy.
• Maintain the shared study drive, the electronic Trial Master File (eTMF) and laboratory study files from set-up to archive, including uploading and quality checking laboratory documentation and filing key correspondence, as applicable.
• Prepare and dispatch laboratory supplies to investigator sites in line with clinical study protocols.
• Monitor supply expiry dates and ensure the expiry dates of consumables held at investigator sites are accurately logged.
• Organise study sample shipments, ensuring full traceability throughout.

Essential

Skills Required

• BSc in a Life Science or Business discipline, or equivalent
• Knowledge of basic project management principles
• Excellent organisational and time management skills
• Ability to work to deadlines and manage changing priorities
• Working knowledge of Microsoft Office, including Word, Excel and PowerPoint
• Ability to work effectively as part of a team

DESIRABLE

• Formal project management qualification or certification
• Experience working in a laboratory environment
• Experience working in clinical research
• Experience managing multiple projects concurrently
• Awareness of Good Clinical Practice (GCP)
• Experience with quality control procedures
• Project management experience in a laboratory or clinical research setting

About Us

Simbec-Orion is a responsive and agile full-service CRO, delivering studies from first in man through to Phase III. Our experts leverage wide therapeutic experience and specialist expertise to execute a comprehensive portfolio of trials. We are perfectly structured to provide full-service clinical development solutions for small and mid-size drug developers, headed up by a centralised leadership team. With a focus on tailormade and scalable solutions, we adapt our delivery style, communications and operations to suit the demands of the project, helping clients achieve their clinical and commercial objectives. Because our goal is the same as theirs; to improve patients’ lives.