Project Coordinator

1st Line Defence; Hoddesdon; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading Unexploded Ordnance Risk Mitigation Company is seeking an experienced Project Coordinator. This role involves assisting the Project Manager with project administration, maintaining project schedules, and ensuring client satisfaction throughout project execution. The suitable candidate will bring robust commercial awareness and a client-focused mindset.

Qualifications

• Experience in project coordination or related field.
• Proficiency in project management tools.
• Excellent communication skills.

Responsibilities

• Assist Project Manager with all administration tasks.
• Maintain and update project schedules and costs.
• Liaise with field staff and clients for project updates.

Skills

Commercial awareness

Attention to detail

Client-focused approach

Job description

Company Overview

1st Line Defence is the leading Unexploded Ordnance (UXO) Risk Mitigation Company in the UK. We provide solutions to the risk posed across the UK and around the world, both on and offshore, from unexploded bombs and munitions related to current and former military land use, aerial bombing and conflicts. We are currently recruiting for an experienced Project Coordinator to join our fantastic team.

Main Purpose of Job:

As project coordinator, you will be reporting to the Project Manager, working within the Operations Department. You will be responsible for assisting the Project Manager with all administration tasks required for the smooth running of all 1LD Unexploded Ordnance mitigation services. You will demonstrate excellent commercial awareness, attention to detail and a client-focussed approach.

Responsible to: Project Manager

Key Responsibilities:

· Maintain an excellent knowledge of the production project schedule, ensuring pre-start checks are planned and completed comprehensively prior to site attendances

· Create and maintain a valuation for each project and update with additional costs and uplifted quotes as the project progresses, ensuring visibility of profit margins, client charges and supplier costs at all times

·Ensure that site induction, qualification and ID requirements have been provided to the scheduling team prior to and during site attendance, and liaise with the client when more information is required

·Identify appropriate deployable project assets as per client requirements, obtain quotes from the asset team and ensure booking requests have been raised in a timely manner prior to site attendance

·Liaise with field staff throughout the duration of the project, completing regular check ins throughout the day to monitor productivity progress and report back to the Project Manager if production has been impacted by an event or issue on site

·Maintain clear and concise notes throughout the duration of the project to ensure that a complete log of all project events are available should an issue arise

·Investigate disputes or client complaints in a timely manner and present findings to the Project Manager

·Attend client meetings for note-taking purposes and Project Manager coverage as required

·Identify commercial risks and issues which may impact either the customer or 1LD, escalating them to the Project Manager and ensuring all the appropriate information has been provided in order to assist them in making commercial decisions

·Completion of supplier/contractor on-boarding and evaluation processes and procedures

·Liaise with the Project Geophysicist team to maintain awareness of production logs through the duration of the project and escalate to the Project Manager if the job may reduce or extend due to increased or delayed production

·Check supplier and client invoices for accuracy prior to approval

·Proof read Final Reports ready for final QA from the Project Manager

·Build and maintain an excellent working relationship with both office staff and field staff based on trust, respect and support

·Be on call to manage any out of hours projects during evenings and weekends where required.

·Carry out additional hours as required by the needs of the business; this includes taking occasional out- of hours phone calls or emails, and staying late when needed, particularly during peak months or critical periods.

Please note: the above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

We are an equal opportunities employer. We welcome applications from all suitably qualified persons.