Project Coordinator

Silver Planet Group; High Wycombe; On-site; GBP 30,000 - 35,000; Full time

Job summary

A leading engineering company is seeking a Project Co-ordinator to assist in project administration and coordination. This office-based role involves managing communications, tracking project progress, and providing support to the installation department. The ideal candidate will be organized, proficient in Microsoft Office, and able to manage multiple tasks effectively.

Qualifications

• Experience in construction or engineering is advantageous.
• Ability to meet tight deadlines in high-pressure situations.

Responsibilities

• Coordinate administration of projects from enquiry to completion.
• Serve as the central point of contact for project stakeholders.
• Monitor invoicing and payment progress for all active projects.

Skills

Methodical approach

Organized

Proficient in Microsoft Office

Professional telephone manner

Ability to manage projects

Efficient multitasking

Team player

Job description

Our client, an engineering company, is looking for a Project Co-ordinator to join their team.

The successful candidate will be responsible for assisting the installation department by coordinating the administration of projects from the initial enquiry through to their completion, assisting the Senior Service Co-Ordinator in the smooth running of the Service Department, and providing general administrative office support.

The role offers a salary of £30k - £35k plus benefits and is office-based, Monday to Friday, 9:30 am - 5:00 pm.

Key Duties & Responsibilities

• Serve as the central point of contact within the installation department for the contract manager, designer, client, and suppliers.
• Coordinate work among the client, contracts manager, designer, suppliers, and subcontractors to ensure smooth project execution and adherence to deadlines.
• Track all incoming project opportunities, update progress in the weekly Director's report and internal CRM system.
• Issue RAMS to clients and facilities management as required.
• Raise purchase orders, order stock, and hire plant machinery when needed.
• Ensure all parts, subcontractors, plant, and permits are ready for each project start date.
• File and log all communications and documents within internal files and the sales management system.
• Update the installation schedule as works and projects are booked in.
• Monitor invoicing and payment progress for all active projects.
• Manage the Services and Enquiries email inbox and respond accordingly.
• Respond promptly to customer enquiries.
• Process engineer report sheets and certificates through to invoicing.

Skills and Experience

• Methodical, organized, and professional approach to work.
• Proficient in Microsoft Office.
• Professional and friendly telephone manner.
• Ability to manage independent projects alongside routine responsibilities.
• Efficient in multitasking and meeting tight deadlines in high-pressure situations.
• Team player willing to learn new tasks as the role evolves.
• Experience in construction or engineering is advantageous.

Please note that we will only contact candidates deemed suitable based on their experience, training, and skills. If not selected, your CV will not be retained beyond 30 days.

As an equal opportunity employer, Bucks and Berks Recruitment is committed to diversity and inclusion, and encourages applications from all backgrounds.