Project Coordinator

London Marathon Events; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading events organization seeks a Project Coordinator to support event management and administrative tasks across multiple projects. You will coordinate efforts with various teams, manage project documentation and assist in meetings to ensure timely and high-quality event delivery. Ideal candidates should possess strong organizational skills, project management tool knowledge, and a desire to work within a fast-paced events environment.

Qualifications

• Experience with Monday.com or similar project management tools.
• Strong organization, scheduling, and time management skills.
• Ability to work under pressure, especially before events.

Responsibilities

• Coordinate project work and monitor progress across events.
• Manage Monday.com project plans and event milestones.
• Facilitate meetings and document follow-ups.

Skills

Project management tool knowledge

Organization

Communication

Attention to detail

Job description

Join to apply for the Project Coordinator role at London Marathon Events

Join to apply for the Project Coordinator role at London Marathon Events

About us London Marathon Events (part of the London Marathon Group) works to inspire, champion andincrease activity in all ages, abilities and demographics. We do this through our successfulevent portfolio (which includes the TCS London Marathon and TCS Mini London Marathon,Brighton Marathon, The Big Half, Vitality London 10,000, Vitality Westminster Mile, StandardChartered Great City Race and Swim Serpentine), through our extensive outreach programmesworking with schools and community groups in London and across the UK and through ournetwork of wholly owned or partially owned companies, such as Maverick, Run 4 Wales, LochNess Marathon Ltd, Caledonian Concepts, Athletic Ventures and Friday Night Lights.

Our events raise millions for charities every year to improve the lives of individuals andcommunities and we passionately believe in the power of sport.

Our values are integral to who we are, how we work and what we do:

• Innovate – together we enable new ideas

• Customer first – together we go the extra mile for all

Diversity, inclusion and wellbeing are at the heart of everything we do, and we want to ensurethey are at the heart of our company. We strongly value diversity within our workforce and recognise that different people bring different perspectives, lived experience, ideas and cultureto the company. This difference brings with it great strengths, including diversity of thought. So,if you’re ready to be a force for good, lead change and want to make a difference to society, keep reading.

About the role

The Project Coordinator will work as part of the Project Management team, taking responsibilityfor the project coordination and administrative tasks across of London Marathon’s suite ofevents.

This role will be accountable for the administrative tasks across the program managementfunction. Additionally, the role will be accountable for running the Monday.com boards andTeams channels in line with the overarching project management framework. This will involve coordinating project work, monitoring progress and reporting on event projects to ensure theyare completed on time and to a high standard.

The Project Coordinator works closely with the Event Leads and other Project Managers and hasresponsibility for supporting event project work and work streams. The role will also involveliaising with different areas of the business to track and monitor updates, deliverables andmilestones and facilitate meetings to help resolve problems, where required.

Key Responsibilities

• Project Coordination across Events including delivery of event admin

• Project Management support across small scale events

• Accountable for Monday.com project plans, event milestones and deliverables

• Accountable for setting the agenda for Event Planning meetings as per annual planningcycle - take actions, minutes and update Monday.com board appropriately

• Work with the rest of the Project Management Team to ensure a seamless andconsistent project management approach across all events

• Manage and track Event planning team actions and deadlines

• Manage Event Delivery meetings & keep projects moving forwards across full calendarcycle

• Accountable for identifying and escalating risks and issues for the project to the EventLeads and Senior members

• Ensure maximum co-ordination of resources throughout the organisation

• Facilitate effective cross functional and interdepartmental planning

• Provide support at key internal and external stakeholder meetings

• Coordinate and arrange meetings

• Facilitate and document Project Management Debrief Process and delivering of report

General Administrative Duties

• Collation of the Event Management Plans to be shared at the Safety Advisory GroupMeetings

• Co-ordinate internal and external stakeholder meetings, agendas, minutes, documentdistribution (LOSPG, LSAG, DPG, MSO)

• Create debrief slides and other project presentations and documentation

• Overseeing the Event Experience General In-Box and the PMO inbox

Required experience

Technical

• Project management tool knowledge (Monday.com, or similar)

• Experience in using Teams to manage teams and their ways of working

• Skilled in project coordination

• Strong organisation, scheduling, and time management skills

• Ability to work under pressure in the lead up to events

• Excellent interpersonal skills with the ability to effectively communicate, engage andearn the respect across a diverse team

• Excellent administrative skills and strong attention to detail Desired

• Knowledge and direct experience within the events industry

• Excellent planning and resource management skills

• Able to manage across dependencies of other company Events / projects

• Excellent verbal and written communication skills

• • Previously worked in a fast-paced environment

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

• Industries

  Events Services

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