Event Coordinator

Media Search Inc.; London; On-site; GBP 28,000 - 30,000; Full time

Job summary

A leading events management company is looking for an enthusiastic Event Coordinator to manage an international portfolio of events. The role includes responsibilities like pre-event correspondence, budget management, and relationship management with venues. Candidates should have at least 1 year of experience in coordinating large B2B events, excellent communication skills, and proficiency in Microsoft Office. This is a full-time position based in London, offering a salary of £28-30,000 plus bonuses.

Qualifications

• At least 1 year of experience in the coordination of b2b events for 150+ people.
• Experience in managing exhibitions and sponsors.

Responsibilities

• Pre-event correspondence with delegates and sponsors.
• Managing outgoing expenditure and maintaining accurate budgets.
• Negotiating, liaising and managing relationships with event venues and suppliers.
• Creating and designing event signage and exhibition floor plans.
• Managing on-site event teams and event registration.

Skills

Ability to use initiative

Ability to multi-task

Good communication skills

Proficient at cost management

Outstanding customer service

Fluent in English

Tools

Microsoft Office Suite

Job description

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Base pay range

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Salary: £28-30,000 dependent on experience + bonus

My client is a strategic insight and convening company focused on surfacing critical intelligence, curating high-level dialogue, and building meaningful connections across healthcare and technology sectors. Due to expansion a role has arisen for an enthusiastic, talented Event Coordinator to work on the international portfolio of events.

Responsibilities:

• Pre-event correspondence with delegates and sponsors.
• Managing outgoing expenditure and maintaining accurate budgets.
• Negotiating, liaising and managing relationships with event venues and suppliers.
• Creating and designing event signage and exhibition floor plans.
• Sourcing branded items – lanyards, sponsorship inventory etc.
• Managing dinners, drinks receptions and bespoke networking events.
• Booking staff travel and accommodation.
• Managing onsite event teams and event registration.
• Organising onsite meetings between attendees and sponsors

Qualities, Characteristics, Skills & Experience Required:

• Ability to use initiative.
• Ability to multi-task whilst maintaining accuracy and efficiency.
• Ability to establish and maintain good relationships with customers, suppliers & clients.
• Good at working and communicating with colleagues on an individual and team level.
• Proficient at cost management and forecasting.
• At least 1 years’ experience in the coordination of b2b events for 150+ people.
• Experience in managing exhibitions/sponsors.
• Good knowledge of Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Fluent in written and spoken English
• Outstanding customer service and communication skills

Please send CV’s to [e-mail]

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Customer Service, Strategy/Planning, and Project Management

• Industries

  Events Services, Research Services, and Advertising Services

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