Event Project Manager

eTeam; London; Hybrid; GBP 50,000 - 80,000; Full time

Job summary

A leading global recruitment specialist is seeking an experienced Event Project Manager for a 12-month contract in Shoreditch. This dynamic opportunity involves overseeing high-impact events, ensuring seamless execution from planning to post-event wrap-ups. The role demands strong organizational skills and a passion for logistics while facilitating cross-functional collaboration to achieve strategic goals.

Benefits

Paid holidays

Pension

Qualifications

• At least 5 years of project management experience with large-scale projects.
• Experience in events, production, logistics, or agency environments preferred.
• Strong planning, scheduling, and multitasking skills.

Responsibilities

• Lead planning and execution of high-impact events.
• Manage timelines, resources, and interdependencies.
• Facilitate collaboration across cross-functional teams.

Skills

Project Management

Organization

Communication

Logistics

Tools

Workfront

Job description

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We are a Global Recruitment specialist that provides support to the clients across EMEA, APAC, US and Canada. We have an excellent job opportunity for you.

Location: Shoreditch (Hybrid)

Duration: 12 months contract with possible extension

Salary: £50k per annum + paid holidays + pension or £260 per day Inside IR35

The Opportunity

• We are seeking an experienced and highly organized Event Project Manager to lead the planning, coordination, and execution of complex, high-impact events.
• In this role, you will play a critical part in bringing events to life — serving as both a strategic partner and the operational backbone that ensures every element comes together smoothly. From initial concept through post-event wrap-up, you will oversee timelines, manage partners, and drive flawless execution.
• This is a dynamic opportunity for a proactive professional who thrives in fast-paced environments. You have a strong passion for logistics, clear communication, and a commitment to excellence in delivery. Your ability to manage multiple priorities while maintaining attention to detail sets you apart.
• If you are motivated, meticulous, and take pride in prioritizing memorable events with precision — we would be pleased to hear from you.

What you'll Do

Project Planning & Timeline Management

• Build and maintain detailed project plans and delivery schedules using Workfront (or similar PM tools), ensuring clear task ownership, deadlines, and dependencies.
• Develop and manage master timelines, Gantt charts, and workback schedules to support project visibility and tracking across partners.
• Ensure resource allocation, capacity planning, and task prioritization align with strategic goals.

Cross-Functional Coordination

• Collaborate with cross-functional teams (creative, content, marketing, design, and delivery) to gather requirements, set timelines, and align on deliverables.
• Facilitate regular planning and status meetings, providing clear updates and maintaining strong communication channels across teams.
• Manage collaborator expectations and foster alignment through proactive updates and blocking issue of risks or delays.
• Identify potential project risks and blockers early, implementing mitigation strategies and advancing critical issues to leadership as needed.
• Track interdependencies across workstreams to ensure timely execution and continuity of deliverables.
• Maintain risk registers and contingency plans to safeguard delivery outcomes.

Reporting & Process Optimization

• Lead weekly project reporting, including timeline progress, risks, and resource planning insights.
• Contribute to process improvement initiatives by documenting lessons learned, optimizing workflows, and supporting the development of standard processes for project delivery.

What you need to succeed

• Strong planning, scheduling, and multitasking skills to manage complex project timelines effectively.
• Confident user of project management software Workfront
• Excellent communicator with natural organizational abilities to coordinate across teams
• Strong focus on processes, with the ability to adjust and thrive in demanding situations.
• Experience in events, production, logistics, or agency environments is preferred but not mandatory.
• at least 5 year of project management large scale projects

If you are interested in this position and would like to learn more, please send through your CV and we will get in touch with you as soon as possible. Please note, candidates are often Shortlisted within 48 hours.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Project Management

• Industries

  Software Development and IT System Custom Software Development

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