Project Coordinator

RMS Recruitment Limited; Greater London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

An established industry player is seeking a dynamic EA / Project Coordinator to support its Global Function Team in the bustling City of London. This role offers a fantastic opportunity to thrive in a fast-paced environment, where your organizational skills and attention to detail will shine. You will be responsible for diary management, preparing client materials, and providing essential administrative support. With a hybrid working model, you’ll enjoy the flexibility of working both in-office and remotely. Join a vibrant team and make a significant impact in a role that promises variety and growth.

Benefits

Discretionary Bonus

5% Employee Pension

25 Days Holiday (Increasing to 28)

Christmas and New Year Off

2 Volunteering Days

1 Day Off for Life Events

Private Medical Insurance

Qualifications

• 3+ years of experience as an EA or Project Coordinator in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite is essential.

Responsibilities

• Manage diary, schedule meetings, and arrange interviews across time zones.
• Prepare client materials and manage billing processes.

Skills

Diary Management

Microsoft Office Suite

Organisational Skills

Multitasking

Proactive Attitude

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Key Details:

Role: EA / Project Coordinator
Start: ASAP
Location:City of London
Hours: 08:30 – 17:30 (hybrid working, 3 days in-office)
Salary: Up to £50,000
Benefits: Discretionary bonus, 5% employee pension, 25 days’ holiday (increasing to 28 after 4 years), Christmas and New Year off, 2 volunteering days, 1 day off for life events, and private medical insurance

Company Overview:

Fantastic opportunity to join a busy office in the City of London as an EA / Project Coordinator. This position supports the Global Function Team, which includes the MD, three Consultants, and two Associates. It's a fast-paced and dynamic environment, so they’re looking for someone who thrives under pressure, has excellent attention to detail, and can hit the ground running.

Key Responsibilities:

• Diary management, including scheduling client and candidate meetings and arranging interviews across time zones
• Preparing client materials and candidate profiles, and presenting team and market data
• Managing financial aspects of the billing process
• Booking complex travel arrangements
• Providing general administrative support
• Covering reception duties when required

Skills and Experience:

• 3+ years of experience as an EA, Project Coordinator, or in another fast-paced role
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and relevant software
• Ability to stay calm under pressure and manage shifting priorities and schedules
• A proactive attitude, energy, and the ability to work independently
• Strong organisational and multitasking skills