Project Coordinator

Celeros Flow Technology; Glasgow; On-site; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Bonus

33 days holiday (inclusive of bank hol

Job summary

Celeros Flow Technology is seeking a Project Coordinator – Inspection to oversee all project‑related quality inspections. You will coordinate NOIs, schedules and stakeholder activities to support on‑time delivery, ensuring compliance with contractual requirements.

In this role you will manage documentation, reports, and interfaces across customers, suppliers, and internal teams, escalating risks and driving inspection readiness to keep projects on track and quality intact.

Qualifications

• Experience in project coordination, quality coordination, manufacturing, or operations support.
• Experience coordinating multiple stakeholders within a project environment.
• Strong administrative and reporting skills.
• Proficient in Microsoft Office applications, particularly Excel.

Responsibilities

• Plan and coordinate all project quality inspections.
• Issue Notifications of Inspection (NOIs) in line with contractual requirements.
• Maintain a forward inspection schedule covering supplier, customer, third‑party and internal inspections.
• Coordinate witness points, hold points, FATs, and final release inspections.
• Ensure inspection activities are completed in accordance with project schedules and quality requirements.
• Act as the primary coordination point between customers, suppliers, third‑party inspectors, operations, quality and project managers.
• Facilitate effective communication to ensure inspection readiness and timely resolution of issues.
• Escalate risks and potential delays that could impact manufacturing, testing, shipment, or milestones.
• Develop and maintain inspection registers, trackers, schedules, and status reports.
• Coordinate collection and filing of inspection reports, release notes, certificates, non-conformance reports, punch lists, and quality records.
• Provide regular inspection status updates to Project Managers and key stakeholders.
• Track inspection performance against project schedules and milestones.
• Generate weekly and monthly reports on inspection activities and quality progress.
• Support recovery planning where inspection issues threaten delivery dates.

Skills

Organisational skills

Planning

Communication

Multitasking

Attention to detail

Problem solving

Customer focus

Cross-functional teamwork

Tools

Microsoft Excel

Job description

Celeros Flow Technology, LLC

For over 140 years our products have helped ensure the safe, reliable operations of key industries. With a passion for precision and partnership, Celeros Flow Technology continues this heritage of high performance and dependability, providing mission critical, sustainable flow control solutions for our customers around the globe.

Celeros Flow Technology is looking for individuals with a voice and a vision. We embrace change, diversity and promote new ways of looking at old ideas. We seek talented professionals to join our world-class team of innovators in a global, collaborative & multi-cultural environment, where you will be challenged, supported, and inspired to be extraordinary.

General Summary

The Project Coordinator – Inspection is responsible for coordinating all project-related quality inspection activities to ensure compliance with contractual and project requirements. The role acts as the central point of contact between customers, suppliers, third-party inspectors, operations, quality, engineering, and project management teams to ensure inspections are planned, notified, executed, and closed out on time.

A key responsibility is ensuring the timely issuance of Notifications of Inspection (NOIs), management of inspection schedules, and coordination of all stakeholder activities required to support successful project delivery. This role is based on existing project coordination and procurement quality coordination responsibilities within current project and quality management processes.

Principal Duties And Responsibilities (essential Functions)

Inspection Coordination:

• Plan and coordinate all project quality inspections.
• Issue Notifications of Inspection (NOIs) in line with contractual requirements and agreed notice periods.
• Maintain a forward inspection schedule covering supplier, customer, third-party and internal inspections.
• Coordinate witness points, hold points, factory acceptance tests (FATs), and final release inspections.
• Ensure inspection activities are completed in accordance with project schedules and quality requirements.

Stakeholder Management:

• Act as the primary coordination point between:
  • Customers, Suppliers, Third-Party Inspectors, Operations, Quality and Project Managers
• Facilitate effective communication to ensure inspection readiness and timely resolution of issues.
• Escalate risks and potential delays that could impact manufacturing, testing, shipment, or project milestones.

Documentation & Quality Records:

• Ensure all required inspection documentation is available and approved prior to inspections.
• Develop and maintain inspection registers, trackers, schedules, and status reports.
• Coordinate the collection and filing of inspection reports, release notes, certificates, non-conformance reports, punch lists, and quality records.

Project Support & Reporting:

• Provide regular inspection status updates to Project Managers and key stakeholders.
• Track inspection performance against project schedules and milestones.
• Generate weekly and monthly reports on inspection activities and quality progress.
• Support recovery planning where inspection issues threaten project delivery dates.

Supplier & Customer Interface:

• Coordinate inspection activities with suppliers and subcontractors.
• Support customer and end-user witness inspections.
• Ensure all inspection findings and actions are communicated and closed out in a timely manner.
• Drive inspection readiness across both internal and external stakeholders.

KNOWLEDGE / SKILLS REQUIRED:

• Excellent organisational and planning skills.
• Strong communication and stakeholder management capability.
• Ability to manage multiple priorities and deadlines.
• Detail-oriented with a strong focus on quality and accuracy.
• Proactive problem-solving and escalation management.
• Customer-focused with a delivery-driven mindset.
• Ability to work effectively across cross-functional teams.

Education, Skills And Experience

• Experience in project coordination, quality coordination, manufacturing, or operations support.
• Experience coordinating multiple stakeholders within a project environment.
• Strong administrative and reporting skills.
• Proficient in Microsoft Office applications, particularly Excel.

SUCCESS MEASURES

The successful candidate will ensure:

• All NOIs are issued within contractual timescales.
• Inspection activities are effectively coordinated and executed.
• Stakeholders are informed, aligned, and prepared for inspection events.
• Quality documentation is complete and available when required.
• Inspection-related project delays are minimised.
• Accurate reporting is provided to Project Managers and business stakeholders.

Applicants must have the legal right to work in the UK for this role.

Benefits

• Competitive salary
• Opportunities to develop
• Bonus
• 33 days holiday (inclusive of bank holidays)
• Holiday buy and sell
• Pension
• Life Cover
• Employee Assistance Program
• Digital Benefits; Health, Wealth & Lifestyle

PHYSICAL DEMANDS

• Required daily to stand, sit, walk, talk, hear, and see (specific close vision abilities are required to perform computer work)
• Required occasionally to stoop, kneel, crouch and crawl
• Required daily to use hands and fingers and arms to reach (to operate a computer and telephone)
• Required occasionally to lift and/or move objects that are light to moderate
• Required occasionally to travel (usually by air or road so may be required to sit for extended periods)

WORKING CONDITIONS

• Ability to work with moderate noise (i.e. business office with computers, phone, and printers, etc.)
• Ability to work in an open planned office / individual office
• Ability to sit at a computer terminal for extended periods
• Ability to sit in a car or on a plane for extended periods

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

CELEROS FLOW TECHNOLOGY VALUES

All Celeros divisions are committed to the effective use of the Celeros Values. It is important that all employees understand and utilize these values when performing the duties of his/her position.

INTEGRITY:

We work safely and respect our employees, business partners & environment. We always lead by example.

SPEED:

In our mission to bring mission-critical flow control equipment to the world, energy in our actions & urgency.

ACCOUNTABILITY:

We stand behind our actions and deliver on our promises.

PARTNERSHIP:

We collaborate across our teams & our customers to win together. We rely on each other to deliver the best outcome & celebrate successes.

EXCELLENCE:

We are passionate about being the best at engineering, manufacturing & maintaining mission-critical equipment. We seek quality & community improvement in every interaction.

QUALITY:

Quality encompasses all aspects of Celeros' business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system. All employees have an obligation to identify and record any such nonconformity, and through designed channels, initiate and recommend solutions.

CELEROS Flow Technology is an equal opportunity employer.