Project & Commercial Coordinator

OCS; Glasgow; Híbrido; GBP 30.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

OCS Academy

Wagestream access

Hapi discounts

Flexible pay

Diversity and inclusion

Descripción de la vacante

OCS UK & Ireland is recruiting a Project & Commercial Coordinator to join the Glasgow office. You will manage end-to-end commercial workflows, ensure compliant procurement, and maintain accurate financial governance data to support Project Managers in decision making and forecasting.

Key duties include preparing payment applications, handling supplier procurement, maintaining project registers, and producing dashboards for reporting.

Formación

• Proven experience in commercial or project administration within the construction sector is essential, with exposure to FM, engineering, or technical services considered advantageous.
• Knowledge of the NEC4 framework is highly desirable.
• Excellent financial accuracy, attention to detail, and ability to manage complex commercial data.
• Strong IT skills including Excel, SharePoint, CAFM systems such as Concept.
• Strong communication skills, confidence engaging with suppliers and clients.
• Ability to manage competing priorities.
• Ability to obtain and maintain NPPV Level 1 Security Clearance.

Responsabilidades

• Prepare and support Applications for Payment, ensuring accuracy and completeness of supporting documentation.
• Manage and process purchase orders, invoice queries, and monthly commercial reporting.
• Support PMs with contract variations.
• Provide monthly WIP data inputs, ensuring accuracy, completeness and audit readiness.
• Coordinate and support subcontractor and supplier procurement.
• Maintain approved vendor and subcontractor records.
• Track, issue and maintain subcontract orders, supply chain documentation and related registers.
• Maintain accurate commercial registers, evidence logs, and structured filing systems across SharePoint and secure platforms.
• Ensure all commercial information is stored and handled in accordance with SPA governance and audit requirements.
• Manage the shared mailbox, ensuring timely triage, allocation, response, and structured filing of all incoming communications to support efficient project administration.
• Maintain and continually update the Project Tracker, ensuring accurate job creation, status updates, financial entries, risks, milestones and forecasting inputs.
• Collaborate with Project Managers to ensure tracker data remains complete, accurate, and aligned with commercial reporting cycles.
• Produce regular commercial dashboards and summaries for internal and client reporting.
• Drive data integrity by following up on missing or inconsistent project/commercial information.
• Attend meetings, take minutes, produce agendas, and track actions to completion.
• Provide high quality general administrative and operational support.

Descripción del empleo

About The Role:

Working Hours: Monday - Friday 08:00 - 16:30

We are currently recruiting for aProject&CommercialCoordinatorto join our passionate and driven team.

Working closely withthe project team, you will ensure compliant procurement, precise financial and commercial data management,accuratedocumentation, and the efficient control ofend to endcommercial workflows.You will coordinate core commercial processes across the project delivery team, enabling Project Managers to confidently lead commercialdecision making, forecasting, and NEC4 aligned project delivery.

The role is based in our Glasgowoffice.

***The prospective candidate will obtain Non-Police Personnel Vetting Standards (NPPV) Level 1in order tobe considered for this role***

Key Responsibilities

Commercial & Financial Governance

• Prepare and support Applications for Payment, ensuring accuracy and completeness of supporting documentation.
• Manage and process purchase orders, invoice queries, and monthly commercial reporting.
• Support PMs with contract variations.
• Provide monthly WIP data inputs, ensuring accuracy,completenessand audit readiness.

Procurement & Supply Chain Coordination

• Coordinate and support subcontractor and supplier procurement.
• Maintain approved vendor and subcontractor records.
• Track,issueandmaintainsubcontract orders, supply chaindocumentationand related registers.

Document Control & Governance Compliance

• Maintainaccuratecommercial registers,evidence logs, and structured filing systems across SharePoint and secure platforms.
• Ensure all commercial information is stored and handledin accordance withSPA governance and audit requirements.

Project Tracker & Shared Mailbox Management

• Manage the shared mailbox, ensuringtimelytriage, allocation, response, and structured filing of all incoming communications to support efficient project administration.
• Maintain and continually update theProject Tracker,ensuringaccuratejob creation, status updates, financial entries, risks,milestonesand forecasting inputs.
• Collaborate with Project Managers to ensure tracker dataremainscomplete,accurate, and aligned with commercial reporting cycles.
• Produce regularcommercial dashboardsand summaries for internal and client reporting.
• Drive data integrity by following up on missing or inconsistent project/commercial information.

Stakeholder & Operational Coordination

• Liaise with Project Managers, supply chain partners, and internal SPA stakeholders to support commercial and operational workflows.
• Attend meetings, take minutes, produce agendas, and track actions to completion.
• Providehigh qualitygeneral administrative and operational support.

About You

• Proven experience in commercial or project administration within the construction sector is essential, with exposure to FM, engineering, or technical services consideredadvantageous.
• Knowledge of the NEC4 frameworkis highlydesirable.
• Excellent financial accuracy, attention to detail, and ability to manage complex commercial data.
• Strong IT skills including Excel, SharePoint, CAFM systems such as Concept.
• Strong communicationskills, confidence engaging with suppliers and clients.
• Ability to manage competing priorities.
• Strong organisational and listening skills with the ability to interpret instructions accurately.
• Ability to obtain and maintain NPPV Level 1 Security Clearance.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

• Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
• Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
• Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.
• Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
• Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.