Project Co-ordinator

Hymans Robertson; Glasgow; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Flexible benefits

Hybrid working

Mentoring & Aspire learning portal

Volunteering leave

Mental health support

Glasgow/Edinburgh office

Job summary

Hymans Robertson is seeking a Project Coordinator to join our Project Management team on a fixed-term 13-month contract. You’ll support senior project managers and consultants across a range of client projects, coordinating activity, maintaining documentation and ensuring delivery stays on track.

You’ll gain exposure to project management methodologies, client relationships and the operational aspects of delivering pensions projects, with opportunities to take ownership of smaller initiatives

Qualifications

• Experience in project coordination, project administration, operations or similar role, including internships or graduate employment.
• Excellent organisational skills and the ability to manage multiple priorities effectively.
• Strong attention to detail and commitment to high-quality work.
• Confident communication with a wide range of people, both verbally and in writing.
• Proactive, ownership-orientated approach to tasks and deadlines.
• Ability to build positive working relationships with colleagues and clients.
• Solution-focused mindset and good problem-solving skills.
• Collaborative team player with flexibility and eagerness to learn.
• Experience with project management methodologies or PRINCE2 familiarity is beneficial but not essential.

Responsibilities

• Support day-to-day coordination and delivery of client projects.
• Develop and maintain project plans, trackers and documentation.
• Monitor progress and keep records accurate and up to date.
• Liaise with clients, suppliers and colleagues to progress actions.
• Organise project meetings, prepare agendas and notes.
• Maintain project files and SharePoint with version control.
• Provide project administration during meetings and client engagements.
• Support client billing activities, including drafting invoices.
• Contribute to process improvements and efficiency gains.
• Build knowledge of project management tools and best practices.
• Support knowledge sharing across the team.
• Adhere to information security standards and procedures.
• Potentially take ownership of smaller projects and contribute to development of PM function.

Skills

Project coordination

Communication

Organisation

Teamwork

Tools

MS Office

Job description

The Vacancy

Our Actuarial Private team works with some of the UK's largest and most recognisable pension schemes, helping trustees and sponsoring employers navigate complex pensions challenges and deliver better outcomes for their members. Bringing together actuarial, investment, administration and technology expertise, the team supports clients on everything from funding and risk management to long-term strategic planning and scheme change projects. Their work is varied and rewarding, often involving collaboration across specialist teams to deliver practical solutions and exceptional client service.

We have an exciting opportunity for a Project Coordinator to join our Project Management team on a fixed term (13 month) basis. This is an ideal role for someone looking to develop a career in project management, client delivery or pensions consulting. You'll work alongside experienced project professionals, supporting a wide range of client projects and helping to deliver high-quality outcomes for some of the UK's leading pension schemes.

What will your role look like?

As a Project Coordinator, you'll work closely with senior project managers, project managers and consultants across our Actuarial Private business unit to support the successful delivery of a wide range of client projects.

You'll help coordinate project activity, maintain project documentation, organise meetings and liaise with clients and colleagues to ensure projects remain on track. As you develop in the role, you'll gain exposure to project management methodologies, client relationship management and the operational aspects of delivering complex pensions projects.

Though this is a varied role, your key responsibilities will include:

• supporting project managers with the day-to-day coordination and delivery of client projects.
• assisting with the development and maintenance of project plans, trackers and other project documentation.
• monitoring project progress and ensuring records remain accurate and up to date.
• liaising with clients, suppliers and colleagues to help progress actions and deliverables.
• organising project meetings, including preparing agendas, coordinating papers and producing meeting notes.
• maintaining project files and SharePoint sites, ensuring appropriate version control and document management processes are followed.
• providing project administration support during client and internal meetings.
• supporting client billing processes, including drafting invoices for review.
• contributing to process improvement activities and helping the team identify opportunities to work more efficiently.
• building your knowledge of project management tools, techniques and best practice.
• supporting knowledge sharing and collaboration across the wider project management team.
• adhering to the firm's Information Security standards, policies and procedures.

As your experience develops, there may also be opportunities to take ownership of smaller projects, support team initiatives and contribute to the ongoing development of our project management function.

If you enjoy and have experience of the following, we think you'll love this opportunity:

• experience in a project coordination, project administration, operations or similar role, or relevant experience gained through internships, placements or graduate employment.
• excellent organisational skills and the ability to manage multiple priorities effectively.
• strong attention to detail and a commitment to producing accurate, high-quality work.
• confidence communicating with a wide range of people, both verbally and in writing.
• a proactive approach and a willingness to take ownership of tasks and see them through to completion.
• the ability to build positive working relationships with colleagues and clients.
• strong problem-solving skills and a practical, solutions-focused mindset.
• the ability to remain calm and organised when working to deadlines.
• a collaborative approach and enjoyment of working as part of a team.
• a desire to learn new skills and continue developing professionally.
• good Microsoft Office skills, including Word, Excel, PowerPoint and Outlook.
• an interest in project management, professional services or the pensions industry.

Experience of project management methodologies or qualifications such as PRINCE2 would be beneficial but is not essential.

We would also encourage applications from candidates who may not meet every requirement listed above. If you have transferable skills, are motivated to learn and enjoy working in a fast-paced environment, we'd love to hear from you. We provide a supportive environment, excellent mentoring and a range of opportunities to help you develop your project management career.

In Addition To a Competitive Salary, We Offer

• a flexible selection of employee benefits, so you can choose a package that best matches your lifestyle and needs.
• a collaborative and supportive work environment where your ideas and contributions are valued.
• a commitment to helping you develop both personally and professionally, with access to mentoring, training and our award-winning learning portal, Aspire.
• regular social activities, in addition to three days' paid volunteering leave each year and a day's leave to celebrate your birthday.
• on-site mental health and wellbeing support.

We are open to the successful candidate being based in either our Glasgow or Edinburgh office. We offer hybrid working so you can enjoy the wellbeing benefits of working from home, alongside the opportunity to collaborate with colleagues in our modern and sociable office environments.

About Us

Together, we’ve been building better futures for over 100 years. For our people, our clients and their people, our communities and the environment.

We thrive on tackling complex problems. And we believe those problems are best solved by diverse teams – diverse in skills, approaches and backgrounds. Our independence lets our people be themselves and think freely, while working in a collaborative, supportive environment. We love innovative, independent thinking and want everyone to share their ideas.

Working alongside employers, trustees and financial services institutions, we offer pensions, investments, benefits and risk consulting services, as well as data and technology solutions. With over 1000 employees and counting, we’re one of the leading consultancies in our field and are proud to be recognised by numerous industry awards.

We’re committed to developing our people and encourage everyone to carve out their own career path. We’ve many colleagues who started out in one team in the business and have ended up somewhere completely different, having had the chance to develop new skills and explore new passions.

We are continually working to improve our inclusive culture and employ diverse talent. We therefore welcome applications from people from all backgrounds, which includes but isn’t limited to: age, disability, ethnic heritage, gender, marital or civil partnership status, neurodiversity, religion, sexual orientation, and socio-economic background.

Our hybrid working model offers the best of both worlds – home working as well as a fun, collaborative office environment - meaning flexible working patterns to accommodate individual needs. Find out more about our careers here.

If you need any assistance in relation to a personal requirement, medical condition or neurological difference during our selection process then please let us know.

Together, we can make this the best job you’ll ever have.

We Offer

Our culture

We live and breathe our four values – friendly, confident, partnering and straightforward – and genuinely care about out people, clients, community and the environment.

Job satisfaction

Every employee can genuinely make a difference and contribute towards achieving our purpose – together, building better futures. Whether that’s helping our clients build more secure financial futures, using your 3 days volunteering or helping us reduce our carbon footprint.

Reward and wellbeing

We offer competitive salaries, a share of company profits and an award-winning benefits package. We also take your mental, physical, social and financial wellbeing seriously, both in and outside of work.

Flexible working

We trust our people to work in a pattern that suits their circumstances with a healthy balance of home and office working.

Latest technology

We use the most up-to-date technology and software to match our ground-breaking business solutions that make life easier for us and our clients.

Career development

There is no linear path – learning opportunities are plentiful and empower you to carve out your own career.