Payroll Administrator - 14 Month FTC

Hymans Robertson; Glasgow; Hybrid; GBP 24,000 - 36,000; Full time

Benefits offered by this job

Profit share scheme

Flexible benefits package

Hybrid working (two in-office days)

Mental health & wellbeing support

Aspire learning portal access

Volunteering leave

Job summary

Hymans Robertson in Glasgow is seeking a Payroll Administrator on a fixed-term basis to deliver accurate pensioner payroll and cash management for DB, DC and CARE schemes. The role requires strong PAYE knowledge, attention to detail and excellent stakeholder communication.

You will handle payroll processing, tax code updates, payslips, and inquiries while maintaining pensioner records and supporting onboarding for new client services. Hybrid working with two in-office days per week is offered.

Qualifications

• Experience of pensioner payroll administration and payroll-related systems.
• Knowledge of PAYE, statutory deductions and HMRC submissions.

Responsibilities

• Process pension payrolls accurately and ensure payments are made on time.
• Calculate and apply PAYE deductions and support HMRC submissions.
• Maintain pensioner records including tax code updates and increases.
• Produce and issue pension payslips and member communications.
• Respond to pension and payroll-related queries from members and stakeholders.
• Manage and reconcile pension payroll bank accounts and cash management.
• Support onboarding of new client pension payroll services.
• Maintain records through scanning, indexing and administration.
• Liaise with third-party suppliers, banking contacts and investment managers as required.
• Contribute to development and improvement of pension payroll services and processes.
• Monitor payroll supplies and support day-to-day running.
• Adhere to Hymans Robertson's information security standards and policies.

Skills

Payroll administration

Pension payroll

PAYE & HMRC submissions

Pension legislation

Client service

Attention to detail

Education

GCSEs in Maths & English

Professional qualification or equivalent experience

Job description

The Vacancy

Our Third Party Administration (TPA) department is a dynamic administration team with a varied portfolio of clients. They play a key part in providing our clients and members with a market-leading service on Defined Benefits (DB), Defined Contribution (DC) and CARE pension arrangements.

We currently have an exciting opportunity to join this department as a Payroll Administrator on a fixed term basis, within our Glasgow office.

What will your role look like?

As a Payroll Administrator, you'll play an important role in delivering an accurate, efficient and high-quality pensioner payroll and cash management service to clients and scheme members. You'll ensure payroll activities are completed on time, in line with service standards and regulatory requirements, while helping to provide a reliable and seamless experience for members.

• Processing pension payrolls accurately and ensuring pension payments are made on time.
• Calculating and applying PAYE deductions, including supporting monthly and year-end submissions to HMRC.
• Maintaining pensioner records, including tax code updates and pension increases.
• Producing and issuing pension payslips and related member communications.
• Responding to pension and payroll-related queries from members and other stakeholders.
• Managing and reconciling pension payroll bank accounts and supporting cash management activities.
• Supporting the onboarding of new client pension payroll services.
• Maintaining accurate records through document scanning, indexing and administration.
• Liaising with third-party suppliers, banking contacts and investment managers as required.
• Contributing to the ongoing development and improvement of pension payroll services and processes.
• Monitoring payroll supplies and supporting the smooth day-to-day running of the service.
• Adhering to Hymans Robertson's information security standards, policies and procedures.

To enjoy and succeed in this role, you will have:

• GCSEs / Scottish Standards (or equivalent) in Maths and English, or equivalent relevant experience.
• A professional qualification, or equivalent industry experience.
• Experience of pensioner payroll administration and payroll-related systems.
• Knowledge of PAYE, statutory deductions and HMRC monthly and year-end submissions.
• Understanding of pension payroll legislation, regulatory requirements and industry best practice.
• Experience of delivering a high-quality service in a client-focused environment.
• Strong communication and relationship-building skills, with the ability to work effectively with internal and external stakeholders.
• Excellent organisational skills, with the ability to manage competing priorities and meet deadlines.
• Calm, resilient and able to maintain accuracy under pressure.
• Strong attention to detail and a collaborative, team-focused approach.
• Good IT skills and the ability to quickly learn new systems and processes.

We would also encourage applications from candidates who perhaps do not possess all the attributes and experience listed above but are competent with the majority and would be able to quickly develop the additional skills and experience required in post with our full support. We would also love to hear about other knowledge and experience you may have that is not listed but could be of interest.

Please note that as part of the recruitment process for this opportunity, candidates will be expected to complete a payroll test.

In addition to a competitive salary and access to our profit share scheme, we offer:

• A flexible selection of employee benefits, so you can choose a package that best matches your lifestyle and needs.
• A collaborative and encouraging work environment where your thinking and ideas are encouraged.
• On site mental health and wellbeing assistance.
• A commitment to helping you develop both personally and professionally, with mentoring opportunities and access to our award-winning learning portal, Aspire.
• Regular social activities, in addition to three days paid volunteering leave each year and a day’s leave to celebrate your birthday.
• Hybrid working so you can enjoy the positive wellbeing of working from home as well as the benefits of meeting colleagues in our sociable, modern office environments – with the expectation of two ‘in-office’ days per week.
• A flexible working window, allowing colleagues the freedom to work flexibly between the hours of 7am and 7pm.

Please note, we recruit on a rolling basis so early applications are recommended to avoid disappointment.

We are committed to being open and transparent in our recruitment and reward processes. Please note that this vacancy does not currently meet the minimum salary threshold requirements for Skilled Worker sponsorship within the UK.

To avoid any disappointment, if you require sponsorship we would encourage you to check whether you may be eligible for a discounted salary threshold, or to explore alternative routes to secure your right to work in the UK before submitting your application. If you meet the criteria outlined in the job description we’ll be happy to discuss your individual circumstances further with you.

About Us

Together, we’ve been building better futures for over 100 years. For our people, our clients and their people, our communities and the environment.

We thrive on tackling complex problems. And we believe those problems are best solved by diverse teams – diverse in skills, approaches and backgrounds. Our independence lets our people be themselves and think freely, while working in a collaborative, supportive environment. We love innovative, independent thinking and want everyone to share their ideas.

Working alongside employers, trustees and financial services institutions, we offer pensions, investments, benefits and risk consulting services, as well as data and technology solutions. With over 1000 employees and counting, we’re one of the leading consultancies in our field and are proud to be recognised by numerous industry awards.

We’re committed to developing our people and encourage everyone to carve out their own career path. We’ve many colleagues who started out in one team in the business and have ended up somewhere completely different, having had the chance to develop new skills and explore new passions.

We are continually working to improve our inclusive culture and employ diverse talent. We therefore welcome applications from people from all backgrounds, which includes but isn’t limited to: age, disability, ethnic heritage, gender, marital or civil partnership status, neurodiversity, religion, sexual orientation, and socio-economic background.

Our hybrid working model offers the best of both worlds – home working as well as a fun, collaborative office environment - meaning flexible working patterns to accommodate individual needs. Find out more about our careers here.

If you need any assistance in relation to a personal requirement, medical condition or neurological difference during our selection process then please let us know.

Together, we can make this the best job you’ll ever have.

We Offer

Our culture

We live and breathe our four values – friendly, confident, partnering and straightforward – and genuinely care about out people, clients, community and the environment.

Job satisfaction

Every employee can genuinely make a difference and contribute towards achieving our purpose – together, building better futures. Whether that’s helping our clients build more secure financial futures, using your 3 days volunteering or helping us reduce our carbon footprint.

Reward and wellbeing

We offer competitive salaries, a share of company profits and an award-winning benefits package. We also take your mental, physical, social and financial wellbeing seriously, both in and outside of work.

Flexible working

We trust our people to work in a pattern that suits their circumstances with a healthy balance of home and office working.

Latest technology

We use the most up-to-date technology and software to match our ground-breaking business solutions that make life easier for us and our clients.

Career development

There is no linear path – learning opportunities are plentiful and empower you to carve out your own career.