Project & Bid Coordinator

Ferguson Transport; Fort William; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Company pension

Loyalty bonus scheme

Enhanced annual leave

Occupational health surveillance

Group life assurance

Accommodation support available

Job summary

Ferguson Transport & Shipping in Scotland seeks a dedicated Bid & Tender Coordinator for a full-time, permanent role based in Corpach, Fort William. You will manage the full life cycle bid process, review RFQ documentation, shape bid submissions, and coordinate input across departments.

The ideal candidate will hold a degree in Business Management, Engineering, or IT or equivalent experience, with strong IT skills (Word, Excel, PowerPoint, Project) and CAD familiarity.

Qualifications

• Degree level in Business Management, Engineering, IT or related discipline, or equivalent experience.
• Excellent IT skills with MS Word, Excel, PowerPoint and Project.
• Accuracy, attention to detail and ability to work to tight deadlines.

Responsibilities

• Support the full life cycle bid process.
• Review RFQ documentation, assess scope, complexity & risks, and provide feedback to Senior Management/Directors.
• Shaping bids to achieve compliant & compelling bid submissions.
• Set up and take ownership of a bid calendar and associated internal alerts.
• Participating in tender kick-off and review meetings both internally & externally.
• Write or contribute to sections of the bid response.
• Encourage continuous improvement in the bid & precontract management process.
• Ensure internal documentary & process compliance around the bid management process and contribute to continuous process improvements.
• Co-ordinate departmental input into the bid writing process.
• Support documentation preparation pre-contract start as required on won opportunities.
• Ensuring efficient transition to successful tenders with the relevant operational departments.
• Generating monthly project progress reports.

Skills

IT skills

Attention to detail

Deadline driven

Workload planning

Education

Bachelor's degree in Business Management/Engineering/IT

Tools

MS Word

MS Excel

MS PowerPoint

MS Project

AutoCAD

Job description

Founded in 1959, Ferguson Transport & Shipping is a family-owned and operated business. With over 65 years of experience in the haulage industry, Ferguson Transport & Shipping is one of the largest independent transport and distribution companies in the Highlands and Islands of Scotland.

About the role:

Full time, permanent role, reporting to the Operations & Project Director, this post requires the successful candidate to be educated to degree level in Business Management, Engineering, IT or a related discipline, or possess equivalent relevant experience.

The role is based in Corpach, Fort William with regular travel and overnight stays being a requirement for the role.

Key responsibilities of the role:

• Support the full life cycle bid process.
• Review RFQ documentation assessing scope, complexity & risks involved and providing feedback to Senior Management/Directors.
• Shaping bids to achieve compliant & compelling bid submissions.
• Set up and take ownership of a bid calendar and associated internal alerts.
• Participating in tender kick-off and review meetings both internally & externally.
• Write or contribute to sections of the bid response.
• Encourage continuous improvement in the bid & precontract management process.
• Ensure internal documentary & process compliance around the bid management process and contribute to continuous process improvements.
• Co-ordinate departmental input into the bid writing process.
• Support documentation preparation pre-contract start as required on won opportunities.
• Ensuring efficient transition to successful tenders with the relevant operational departments.
• Generating monthly project progress reports.

About the individual:

• Educated to degree level (Business Management/Engineering/Information Technology) or qualified through relevant experience
• Excellent IT Skills and competency with Microsoft applications including MS Word, MS Excel, MS PowerPoint & MS Project.
• Accuracy and attention to detail.
• Ability to work to tight deadlines
• Ability to manage, plan and prioritise own workload often in a high-pressure environment with multiple deadlines.
• Proficiency in CAD Software (e.g. AutoCAD) would be highly advantageous.

Competitive salary, company pension, loyalty bonus scheme including enhanced annual leave in place. Occupational health surveillance and group life assurance.

Accommodation support may be available for the right applicant.