Project Assistant

Apex Contracting Co.; Birmingham; Hybrid; GBP 25,000 - 45,000; Part time

Job summary

Join a forward-thinking company as a Project Administrator, where your organizational skills will play a vital role in ensuring the smooth execution of projects. In this dynamic position, you'll be the main contact for project participants, facilitating meetings, managing documentation, and supporting project planning. This role offers a unique opportunity to collaborate with a diverse team and contribute to impactful projects while enjoying a flexible hybrid working environment. If you are passionate about administration and project coordination, this is your chance to make a difference in a supportive and inclusive workplace.

Benefits

Flexible Working Arrangements

Health and Wellbeing Program

Employee Resource Groups

Development and Training Opportunities

Work-Life Balance Initiatives

Qualifications

• 5+ years of residency in the UK and possession of a British passport required.
• Experience in project administration or coordination is essential.

Responsibilities

• Organize meetings, document decisions, and manage project tasks.
• Oversee project progress, resolve administrative issues, and ensure quality control.

Skills

Project Coordination

Documentation Management

Microsoft 365

Communication Skills

Risk Management

Problem Solving

Attention to Detail

Time Management

Education

Experience in Administration or Project Coordination

Tools

Project Management Software

Job description

In today’s world it’s important to work for a company that has clear purpose, giving back to communities and supporting what is truly important in the world.

When considering a career move it’s vital to work for a business that is aligned to your values and goals, a place where you can belong. See what WSP stands for in 2024 and beyond…

To find out more about our business click on the following link and discover what awaits you at WSP: What We Do

We are WSP - Join us and make your career future ready!

WHAT’S IN IT FOR YOU

Work-life balance?

WSP recognises that work is only one part of your life and making time for other things is important – whether that’s for your families, friends, or yourself.

Our hybrid working policy allows the flexibility to work from the comfort of your own home as well as collaborating in our contemporary offices across the UK.

Inclusivity & Diversity?

We want our people to achieve rewarding careers, bringing their whole selves to work. We celebrate integrity and treat people with respect, supporting each other and embracing diversity to create a culture of inclusion and belonging at WSP.

Our employee resource groups VIBE (LGBTQ+ employees), CREED (Championing Racial Equality and Ethnic Diversity) and our Gender Balance Group, in tandem with WSP’s Neurodiverse Community Group, WSP Connect Group (visible and non-visible disabilities) help us promote the right environment for you to reach your full potential.

Health & Wellbeing?

We are committed to supporting our people, giving you the tools to make improvements to your health and wellbeing through our Thrive programme.

Med24 gives you and your family unrestricted telephone access to an NHS doctor where you can call day or night or have a face-to-face video consultation.

Flex your time?

For improved work-life balance, WSP offers the “WSP Hour” which enables you to take one hour per day to do as you wish and make up the time earlier or later that day. We also offer part-time and flexible working arrangements plus the option to flex your bank holiday entitlement to suit you.

Your development?

We appreciate that development and training is important to you and that’s why we have a supportive environment that invests in your development, whether that’s chartership, training or mentoring.

APPLY NOW AND BE THE FUTURE OF WSP!

#WeAreWSP

Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity. As a Disability Confident leader, we will interview all disabled applicants who meet the essential criteria, please let us know if you require any workplace adjustments in support of your application.

Please note WSP reserves the right to close the vacancy before the advertised closing date.

Role Overview:

As a project administrator you will serve as one of the main contacts for all project participants. Your role will include organizing meetings, documenting decisions, and dividing projects into manageable tasks. You will help to develop and maintain workflows, assess risks, and prepare necessary documentation. Also oversee project progress, resolve any administrative issues, and ensure quality control.

• Scheduling internal and external meetings and arranging site visits: Preparation of health and safety information for site visits and seeking necessary internal approvals.
• Documentation: Handling minute-taking/actions at meetings and preparing and formatting project documents and reports.
• Planning Assistance: Assisting with project planning and keeping project calendars up to date.
• Administrative Tasks: Tracking projects, maintaining compliance regulations, ordering equipment, arranging inductions and onboarding, arranging required clearance for the team.
• Progress Monitoring: Monitoring project progress and addressing issues.
• Domestic travel booking.
• Location: Would ideally be based in one of the following locations: Birmingham, Leeds, London, Manchester. May include travel to any UK WSP offices.
• Client Sensitive Projects.

Your Team:

Your group will contribute specialised knowledge to manage and execute various projects or programs, ensuring the planning and control of project delivery to meet the investment goals of our clients. In partnership with technical experts from across the broader WSP network, we offer clients top-tier proficiency to carry out a diverse array of projects. You will acquire essential understanding and skills from working at one of the globe’s foremost engineering professional services companies.

As a project administrator you will collaborate with a diverse team to help work towards and ensure the smooth execution of projects. You will work with a range of skilled people from varied disciplines and areas of the business. You will also work alongside external partners.

An interest or experience in this role and have a background in administration or project coordination, possess the following behaviours:

• Owing to the stringent security demands of this role, applicants are required to have resided in the UK for a minimum of five years and hold a British passport.
• Additionally, they must undergo a Security Clearance process.
• Previous experience of working within projects and admin.
• Strong levels of communication (both in person and through digital channels). Clear and consistent communication with team members, stakeholders, and management is key.
• Good working knowledge of Microsoft 365, including Word, PowerPoint and Excel.
• HR tasks – onboarding, right to work checks, induction.
• Technical Proficiency, familiarity with project management tools and software.
• Risk Management, identifying and mitigating risks.
• Problem solving, being able to address issues and adapt to changes.
• Attention to detail, ensuring accuracy in project documentation.
• Collaboration, possessing the ability to work well with cross-functional teams.
• Ability to develop new and existing relationships internally and externally with partners and clients.
• Preparation of presentations; marketing materials; reports.
• Time Management, prioritizing tasks effectively.
• Adaptable in handling unexpected situations gracefully.

#LI-CM1