Project Assistant

JR United Kingdom; Bathgate; On-site; GBP 35,000 - 55,000; Full time

Job summary

An innovative firm is looking for a Senior Project Coordinator/Assistant to enhance project management efficiency. This role involves supporting Project Managers, coordinating client communications, and managing small projects. You will work closely with diverse teams to ensure client satisfaction and timely project delivery. Ideal candidates should possess strong organizational skills, a background in Science, and familiarity with project management tools. Join a dynamic team where your contributions will drive continuous improvement and success in project coordination.

Qualifications

• Preferred background in Science or relevant experience.
• Knowledge of Pharmaceutical and Biotech industries is a plus.

Responsibilities

• Support Project Managers in tracking timelines and tasks.
• Manage small projects and act as primary client contact.

Skills

Project Management

Client Communication

Organizational Skills

Detail Orientation

Team Collaboration

Education

Science Degree

Apprenticeship

Tools

JD Edwards

Change Point

Project Management Software

Job description

We are seeking a highly organized and proactive Senior Project Coordinator/Assistant to join our dynamic team. The role primarily supports Project Managers in coordinating various projects or may independently manage small, straightforward projects requiring minimal client interaction. This position offers the opportunity to work closely with cross-functional teams, including Sales, Operations, Client Services, and QA, to ensure the highest level of client satisfaction and service.

Key Responsibilities:

1. Support Project Managers by following up on assigned tasks and tracking project timelines.
2. Assist with document posting and manage communication with clients through follow-up emails and calls.
3. Become proficient with JD Edwards and/or Change Point software, performing simple entries and tracking as needed.
4. Manage small, simple projects, including:
5. Acting as the primary point of contact for the client and addressing their questions and concerns.
6. Serving as the Client Advocate for work on the assigned site.
7. Preparing and managing a Project Plan to meet project milestones.
8. Leading internal and client meetings to facilitate project completion.
9. Ensuring timely and budget-conscious project delivery.
10. Providing milestone completion notifications for billing to finance.
11. Supporting the training and mentoring of other Project Coordinators on the team.
12. Promoting continuous improvement in all project coordination activities.

Position Requirements:

• Education/Experience: A Science degree, apprenticeship, or equivalent work experience is preferred.
• Knowledge/Skills: A working knowledge of the Pharmaceutical and Biotech industries is desired. The candidate should be highly organized, detail-oriented, and comfortable with client communication.
• Additional Skills: Strong communication skills, both written and verbal, and proficiency with project management tools and software.