Project and Assistant Event Manager

Sodexo; Ascot; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Raceday tickets

Job summary

Sodexo Live! at Ascot Racecourse is seeking a Project and Assistant Events Manager to lead planning and delivery of major sporting and hospitality events, including Royal Ascot and The Open Championship.

You will coordinate cross-functional teams, manage timelines and budgets, and ensure exceptional guest experiences on site. Applicants should bring strong project management, stakeholder relations and hospitality operations experience, thrive under pressure, and be ready to drive continuous

Qualifications

• Experience managing projects, events or hospitality operations within a fast-paced environment.

Responsibilities

• Lead project plans, timelines and milestones for key events (Royal Ascot, The Open Championship) and other major events.
• Coordinate cross-functional teams to deliver on time and within budget.
• Build and maintain relationships with clients, suppliers and internal teams throughout the event lifecycle.

Skills

Project management

Stakeholder management

Event planning

Hospitality operations

Communication

Job description

Project and Assistant Event Manager

• Ascot Racecourse, High Street, Ascot SL5 7JX
• £highly competitive + excellent bonus and benefits
• 40 hrs pw 5/7
• Site perks: Raceday tickets

Job Introduction

Make Moments Matter

At Sodexo Live!, we create exceptional experiences at some of the world's most iconic venues and events. From world-class hospitality to unforgettable guest experiences, we're passionate about delivering excellence in everything we do.

We're now looking for an ambitious, organised and commercially minded Project and Assistant Events Manager to join our team at Ascot Racecourse.

This is an exciting opportunity to take a leading role in the planning and delivery of some of the UK's most prestigious sporting and hospitality events, including Royal Ascot and The Open Championship, while supporting a wide range of high-profile projects across the business.

If you thrive in a fast-paced environment, enjoy managing multiple stakeholders and love seeing complex projects come to life, we'd love to hear from you.

As Project and Assistant Events Manager, you'll work closely with the Catering Services Director to support the successful planning, coordination and execution of major events and strategic projects.

What You'll Do:

Leading Event Projects

• Supporting and managing critical project plans, timelines and milestones for Royal Ascot, The Open Championship and other key events.
• Coordinating cross-functional teams to ensure project deliverables are achieved on time and within budget.
• Managing interdependencies, risks and project updates to keep all stakeholders aligned.

Delivering Exceptional Events

• Playing a key role in the delivery of the prestigious Royal Enclosure during Royal Ascot.
• Supporting the planning and execution of high-profile hospitality events from concept through to delivery.
• Leading operational activity on event days, ensuring exceptional standards of service and guest experience.

Stakeholder & Client Management

• Building strong relationships with clients, suppliers, racecourse teams and key stakeholders.
• Acting as a central point of contact throughout the event lifecycle.
• Conducting pre-event planning meetings and ensuring client expectations are exceeded.

Planning & Coordination

• Managing the development and approval of event layouts and temporary structure plans to ensure operational effectiveness and compliance.
• Collaborating with internal departments and external partners to achieve successful outcomes.
• Supporting the Catering Services Director with wider business projects and initiatives.

Continuous Improvement

• Conducting post-event reviews and evaluations.
• Gathering feedback, analysing outcomes and identifying opportunities to enhance future events.
• Producing detailed reports and recommendations for stakeholders.

What You Bring:

We're looking for a confident and proactive events professional who combines strong project management skills with a passion for delivering exceptional experiences.

You’ll ideally have:

• Experience managing projects, events or hospitality operations within a fast-paced environment.
• Strong stakeholder and relationship management skills.
• Outstanding planning and organisational abilities.
• Experience coordinating multiple projects, priorities and deadlines simultaneously.
• Excellent communication and presentation skills.
• The ability to influence and collaborate with a variety of internal and external stakeholders.
• Strong problem-solving skills and the confidence to make decisions under pressure.
• A proactive, solutions-focused approach with a commitment to continuous improvement.
• Experience within hospitality, events, venue management, sport or major event environments would be highly advantageous.

For a full list of responsibilities please read the attached job description

What we offer:

Why Join Sodexo Live!?

At Sodexo Live!, you'll be part of a team that delivers truly memorable experiences at some of the most recognised venues and events in the UK. This is an opportunity to make your mark within one of the most prestigious sporting and events environments in the world.

You will have the opportunity to work on world-renowned events including Royal Ascot and The Open Championship.

Alongside your role-specific package, you will have access to Sodexo's wider benefits, wellbeing support, pension scheme, employee discounts and learning and development opportunities.

At Sodexo Live!, you will be part of a team that creates memorable experiences at extraordinary venues while building a career with a global organisation.

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

Sodexo Disability, Ability network, So Together, Generations and Origins.

We're a Disability Confident Leader employer. We're committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

Keywords:

• Event Management
• Project Management
• Major Events
• Hospitality Operations
• Stakeholder Management
• Event Planning & Delivery
• Venue Management
• Royal Ascot
• Client Relationship Management
• Operational Excellence