Event Coordinator

Sodexo Group; Greater London; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Free lunch Monday–Saturday

Exhibition access

Training & development

Mental health support

Employee assistance programme

Wellbeing app

Discount scheme

Salary finance

Retirement plan

Death in service

Learning resources

Cycle to work

Volunteering

Flexible work environment

Job summary

Sodexo Live! at the Royal Academy of Arts in London is seeking an Event Coordinator to deliver flawless events and hospitality experiences. You will be the main contact for clients, suppliers and internal teams, coordinating logistics from concept to completion.

Join a fast-paced, customer-focused team and help create memorable experiences for guests while maintaining excellent attention to detail and robust budgeting practices.

Qualifications

• Previous experience in event coordination, hospitality or catering operations.
• Strong food and beverage knowledge and operational understanding.
• Excellent organisational and multitasking skills.
• Outstanding communication and stakeholder management abilities.
• Experience managing event administration and budget tracking.
• A solution-focused approach and the ability to remain calm under pressure.
• High levels of accuracy and attention to detail.
• Strong proficiency in Microsoft Office, including Excel, Teams and PowerPoint.
• Experience using event management systems (Thynk experience would be advantageous).
• A genuine passion for delivering exceptional customer experiences.

Responsibilities

• Planning, coordinating and delivering internal events across the Royal Academy of Arts.
• Building strong relationships with clients, Academy teams, suppliers and operational colleagues.
• Managing event logistics, catering requirements and venue preparations.
• Coordinating staffing, equipment, deliveries and operational resources.
• Supporting internal meetings with catering setup, drop-off services and post-event clearances.
• Monitoring event budgets and supporting financial reconciliation processes.
• Maintaining accurate event schedules and communicating updates across teams.
• Ensuring all events are delivered safely and in line with health and safety standards.
• Producing post-event reports and identifying opportunities for service improvement.
• Maintaining accurate event records and operational documentation.

Skills

Event coordination

Hospitality operations

Communication

Budget management

Customer service

Time management

Tools

Thynk

Microsoft Office

Excel

Teams

PowerPoint

Job description

Event Coordinator

• Royal Academy or Arts, Burlington House, Piccadilly, London W1J 0BD
• £30,000pa + excellent benefits
• 40hrs pw Tuesday to Saturday with occasional other days
• 9.00am - 5.30pm varies according to business needs
• Free lunch on site Tuesday to Saturday. Amazing art exhibitions privileged access; free extensive company training & development opportunities.

Job Introduction

Bring Exceptional Events to Life at One of London's Most Prestigious Venues

Are you an organised, energetic and customer-focused events professional looking for a role where no two days are the same?

At Sodexo Live!, we're passionate about creating extraordinary moments. We're looking for an Event Coordinator to join our team at the iconic Royal Academy of Arts, helping to deliver outstanding events and exceptional hospitality experiences in one of London's most inspiring cultural destinations.

This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building strong relationships, and takes pride in delivering flawless events from concept through to completion.

As Event Coordinator, you'll play a pivotal role in ensuring our events run seamlessly, acting as the main point of contact for clients, suppliers and internal stakeholders. From board meetings and hospitality experiences to large-scale internal events, you'll be at the heart of creating memorable experiences for our clients and guests.

We're seeking a highly organised and proactive individual who can confidently manage multiple priorities while maintaining exceptional attention to detail. Most importantly, you'll be someone who enjoys rolling up your sleeves, taking ownership and making things happen.

If you're an ambitious Event Coordinator who loves bringing people together, delivering exceptional service and being part of a passionate team, we'd love to hear from you.

What You'll Do:

• Planning, coordinating and delivering internal events across the Royal Academy of Arts
• Building strong relationships with clients, Academy teams, suppliers and operational colleagues
• Managing event logistics, catering requirements and venue preparations
• Coordinating staffing, equipment, deliveries and operational resources
• Supporting internal meetings with catering setup, drop-off services and post-event clearances
• Monitoring event budgets and supporting financial reconciliation processes
• Maintaining accurate event schedules and communicating updates across teams
• Ensuring all events are delivered safely and in line with health and safety standards
• Producing post-event reports and identifying opportunities for service improvement
• Maintaining accurate event records and operational documentation

For a full list of responsibilities please view the attached job description

What You Bring:

• Previous experience in event coordination, hospitality or catering operations
• Strong food and beverage knowledge and operational understanding
• Excellent organisational and multitasking skills
• Outstanding communication and stakeholder management abilities
• Experience managing event administration and budget tracking
• A solution-focused approach and the ability to remain calm under pressure
• High levels of accuracy and attention to detail
• Strong proficiency in Microsoft Office, including Excel, Teams and PowerPoint
• Experience using event management systems (Thynk experience would be advantageous)
• A genuine passion for delivering exceptional customer experiences

What we offer:

Working with Sodexo Live! is more than a job; it’s a chance tobe part of something greater. You’ll belong in a company and team that values you foryou;you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A Death-in-Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment

Sodexo reserves the right to close this advertisement early if we are in receipt of a high volume of applications.

About Sodexo

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed tobeingan inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

Sodexo Disability, Ability network, So Together, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.