Project and Assistant Event Manager

Allscreens Nationwide Ltd; Ascot; On-site; AUD 80,000 - 107,000; Full time

Benefits offered by this job

Raceday tickets

Job summary

Sodexo Live! at Ascot Racecourse is seeking a Project and Assistant Events Manager to lead planning and delivery of prestigious events, including Royal Ascot and The Open Championship.

You will coordinate cross-functional teams, manage risk and ensure exceptional guest experiences across multiple high-profile projects. Join a fast-paced hospitality team led by the Catering Services Director, contributing to major events and strategic initiatives with a focus on operational excellence and client

Qualifications

• Experience managing projects, events or hospitality operations in a fast-paced environment.
• Strong stakeholder and relationship management skills.
• Excellent planning, organisational and deadline management abilities.
• Clear communication and presentation skills; ability to influence stakeholders.
• Experience in hospitality, events, venue management or major events is advantageous.

Responsibilities

• Lead and manage critical event plans, timelines and milestones for major events.
• Coordinate cross-functional teams to deliver on time and within budget.
• Build relationships with clients, suppliers and racecourse teams throughout the event lifecycle.
• Plan layouts, dependencies and post-event reviews to improve future events.

Skills

Project management

Event management

Stakeholder management

Planning & organisation

Communication

Presentation skills

Problem-solving

Decision making

Job description

Ascot Racecourse, High Street, Ascot SL5 7JX

£highly competitive + excellent bonus and benefits

Site perks: Raceday tickets

Job Introduction

At Sodexo Live!, we create exceptional experiences at some of the world's most iconic venues and events. From world-class hospitality to unforgettable guest experiences, we're passionate about delivering excellence in everything we do.

We're now looking for an ambitious, organised and commercially minded

Project and Assistant Events Manager

to join our team at

Ascot Racecourse

This is an exciting opportunity to take a leading role in the planning and delivery of some of the UK's most prestigious sporting and hospitality events, including

Royal Ascot

The Open Championship

while supporting a wide range of high-profile projects across the business.

If you thrive in a fast-paced environment, enjoy managing multiple stakeholders and love seeing complex projects come to life, we'd love to hear from you.

As Project and Assistant Events Manager, you'll work closely with the Catering Services Director to support the successful planning, coordination and execution of major events and strategic projects.

What You'll Do:

Leading Event Projects

• Supporting and managing critical project plans, timelines and milestones for Royal Ascot, The Open Championship and other key events.
• Coordinating cross-functional teams to ensure project deliverables are achieved on time and within budget.
• Managing interdependencies, risks and project updates to keep all stakeholders aligned.

Delivering Exceptional Events

• Playing a key role in the delivery of the prestigious Royal Enclosure during Royal Ascot.
• Supporting the planning and execution of high-profile hospitality events from concept through to delivery.
• Leading operational activity on event days, ensuring exceptional standards of service and guest experience.

Stakeholder & Client Management

• Building strong relationships with clients, suppliers, racecourse teams and key stakeholders.
• Acting as a central point of contact throughout the event lifecycle.
• Conducting pre-event planning meetings and ensuring client expectations are exceeded.

Planning & Coordination

• Managing the development and approval of event layouts and temporary structure plans to ensure operational effectiveness and compliance.
• Collaborating with internal departments and external partners to achieve successful outcomes.
• Supporting the Catering Services Director with wider business projects and initiatives.
• Conducting post-event reviews and evaluations.
• Gathering feedback, analysing outcomes and identifying opportunities to enhance future events.
• Producing detailed reports and recommendations for stakeholders.

What You Bring:

We're looking for a confident and proactive events professional who combines strong project management skills with a passion for delivering exceptional experiences.

You'll ideally have:

• Experience managing projects, events or hospitality operations within a fast-paced environment.
• Strong stakeholder and relationship management skills.
• Outstanding planning and organisational abilities.
• Experience coordinating multiple projects, priorities and deadlines simultaneously.
• Excellent communication and presentation skills.
• The ability to influence and collaborate with a variety of internal and external stakeholders.
• Strong problem-solving skills and the confidence to make decisions under pressure.
• A proactive, solutions-focused approach with a commitment to continuous improvement.
• Experience within hospitality, events, venue management, sport or major event environments would be highly advantageous.

For a full list of responsibilities please read the attached job description

What we offer:

Why Join Sodexo Live!?

At Sodexo Live!, you'll be part of a team that delivers truly memorable experiences at some of the most recognised venues and events in the UK. This is an opportunity to make your mark within one of the most prestigious sporting and events environments in the world.

You will have the opportunity to work on world-renowned events including Royal Ascot and The Open Championship.

Alongside your role-specific package, you will have access to Sodexo’s wider benefits, wellbeing support, pension scheme, employee discounts and learning and development opportunities.

At Sodexo Live!, you will be part of a team that creates memorable experiences at extraordinary venues while building a career with a global organisation.

Sodexo reserves the right to close this advertisement early if we are in receipt of a high volume of applications.

About Sodexo

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed tobeingan inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

Sodexo Disability, Ability network, So Together, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

Keywords:

Event Management, Project Management, Major Events, Hospitality Operations, Stakeholder Management, Event Planning & Delivery, Venue Management, Royal Ascot, Client Relationship Management, Operational Excellence