Project Administrator – Secure Site Support

WATES; Greater Manchester; On-site; GBP 21,000 - 26,000; Full time

Job summary

Wates Construction is seeking an organised Administrator to support the project team at HMP Liverpool, ensuring smooth day-to-day administration in a secure custodial environment. The role focuses on maintaining project records, coordinating site documentation, compliance activities, and visitors access.

The successful candidate will have prior admin experience, strong organisation, and proficiency in MS Office; MOJ security vetting and prison vetting are required before start.

Qualifications

• Previous experience in an administrative, project support or office coordination role.
• Strong organisational skills with the ability to prioritise multiple tasks.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, Teams, and PowerPoint.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience maintaining confidential and sensitive information.
• Ability to work within structured processes and compliance requirements.

Responsibilities

• Provide professional administrative support to project and site teams.
• Processing and coordinating prison access for visitors, contractors, and new starters.
• Manage project correspondence, emails, meeting minutes and action trackers.
• Maintain accurate electronic and hard-copy filing systems.
• Support document control processes, ensuring project documentation is correctly managed and distributed.
• Maintain project databases, trackers, and reporting information.
• Support the preparation of reports, presentations, and project documentation.
• Liaise with subcontractors, suppliers, and client representatives.
• Ensure compliance records, training records and site documentation remain up to date.
• Assist with workforce, labour, and security clearance administration.
• Support health, safety, environmental and quality administration activities.

Skills

Administrative skills

Organisational skills

Attention to detail

Microsoft Office

Communication

Independent worker

Confidential information handling

Compliance

Tools

Outlook

Word

Excel

Teams

PowerPoint

Job description

Wates Construction is seeking an organised Administrator to support the project team at HMP Liverpool, ensuring smooth day-to-day administration in a secure custodial environment. The role focuses on maintaining project records, coordinating site documentation, compliance activities, and visitors access.

The successful candidate will have prior admin experience, strong organisation, and proficiency in MS Office; MOJ security vetting and prison vetting are required before start.