Project Administrator - 12 Month FTC

Astro Studios, Inc.; Bristol; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Astro Studios, Inc. is seeking a Project Administrator to support the Consulting and GTM teams. This role involves managing financial processes, ensuring timely invoicing, and maintaining strong relationships with stakeholders. The ideal candidate will have a minimum of 2 years' experience in finance, strong analytical skills, and the ability to work under pressure. Join a dynamic team that values ingenuity and offers a hybrid working environment.

Benefits

Health and lifestyle perks

25 days annual leave

Generous company pension scheme

Annual performance-based bonus

PA share ownership

Qualifications

• Minimum 2 years’ experience in a finance team.
• Proficient in financial tools and strong Excel skills.
• Ability to analyze large amounts of data.

Responsibilities

• Managing weekly Time Report Process.
• Ensuring accurate and timely invoicing.
• Supporting Credit Control with debt chasing.

Skills

Financial acumen

Analytical skills

Interpersonal skills

Problem-solving

Attention to detail

Tools

PeopleSoft Projects

Excel

Job description

Global Innovation and Technology Centre, Back Lane, Melbourn, Hertfordshire, SG8 6DP, United Kingdom, Melbourn SG8 6DP, GB

We believe in the power of ingenuity to build a positive human future.

As strategies, technologies, and innovation collide, we create opportunity from complexity.

Our teams of interdisciplinary experts combine innovative thinking and breakthrough technologies to progress further, faster. Our clients adapt and transform, and together we achieve enduring results.

We are over 4,000 strategists, innovators, designers, consultants, digital experts, scientists, engineers, and technologists. And we have deep expertise in consumer and manufacturing, defence and security, energy and utilities, financial services, government and public services, health and life sciences, and transport.

Our teams operate globally from offices across the UK, Ireland, US, Nordics, and Netherlands.

PA. Bringing Ingenuity to Life.

This role will work with the Account Administrative team supporting the Consulting and GTM teams.

We are looking for a creative problem solver who loves to explore problems with senior stakeholders and project managers, ensuring in depth knowledge of client contracts and costs.

You will be responsible for working with our project management system, opening and maintaining sold projects, ensure the complete booking of time to projects and raising invoices for one or more of the Consulting teams.

The role requires commercial awareness ensuring timely invoicing and a good working relationship with Credit Control.

Key elements include:

• Proactive monitoring of the weekly WIP and debt position of the jobs they look after and offer support when invoices need to be sent.

• ‘Weekly Job Not Set Up Hours’ and ‘Unresolved Hours Monday – Thursday’ should be monitored and maintained a low level so that weekly reporting is accurate for the business.

Key responsibilities include:

• Accurate commercial filing and Audit compliance
• Managing weekly Time Report Process
• Opening and maintaining sold jobs in financial systems
• Ensuring accurate and timely Invoicing
• Using Client Portals to upload and submit invoices and manage debt
• Support Credit Control with chasing of debt
• Accountability to respond and report to government requirements within our secure sectors
• Accurate financial reporting to Partners, Assignment Managers and Head of Sectors.
• Provide data and respond to Sales Executive and Senior Board members KPI’s
• Support to wider team on adhoc tasks

Hybrid working - our approach is to be in the office or on client site a minimum of 2 days per week. However, the actual time you spend and where you spend it will vary by role or assignment.

Qualifications

About You:

To rise to the challenge this Project Administrator role brings, you will possess:
• A minimum of 2 years’ recent experience working in a finance team, with a desire to become an expert in organisational agility
• Proficient financial acumen numerical and administrative skills.
• Previous experience with PeopleSoft Projects or other corporate tools as well as strong Excel skills
• Meticulous attention to detail and a creative-solution driven approach.
• Susceptible to change and expected to operate a high level during change processes
• Numerate and able to analyse large amounts of data and figures
• Sound business and commercial knowledge ideally gained in a services organisation
• Exceptional interpersonal skills and ability to build strong relationships with top-level stakeholders
• Excellent written and communication skills
• The competence to apply strong, critical thinking skills to help solve complex problems
• Able to use initiative, work well under pressure, without close supervision

This role requires working on Secure Client contracts so you will need to have been resident in the UK for a minimum of 5 years.

We know the skill-gap and ‘somewhat need to tick every box’ can get in the way of meeting brilliant candidates, so please don’t hesitate to apply – we’d love to hear from you.

Apply today by completing our online application

Additional information

Life At PA encompasses our peoples' experience at PA. It's about how we enrich peoples’ working lives by giving them access to unique people and growth opportunities and purpose led meaningful work.

Our purpose guides how we work with our clients and our teams, and support our communities, to deliver insight and impact, solving the world’s most complex challenges. We're focused on building a workplace that values human difference and diverse mindsets, and a culture of inclusion and equality that unlocks the potential in our people so everyone can be their best self.

We are dedicated to supporting the physical, emotional, social and financial well-being of our people. Check out some of our extensive benefits:

• Health and lifestyle perks accompanying private healthcare
• 25 days annual leave (plus a bonus half day on Christmas Eve) with the opportunity to buy 5 additional days
• Generous company pension scheme
• Opportunity to get involved with community and charity-based initiatives
• Annual performance-based bonus
• PA share ownership
• Tax efficient benefits (cycle to work, give as you earn)

We’re committed to advancing equality.We recruit, retain, reward and develop our people based solely on their abilities and contributions and without reference to their age, background, disability, genetic information, parental or family status, religion or belief, race, ethnicity, nationality, sex, sexual orientation, gender identity (or expression), political belief veteran status, or other by any other range of human difference brought about by identity and experience. We welcome applications from underrepresented groups.

Adjustments or accommodations - Should you need any adjustments or accommodations to the recruitment process, at either application or interview, please contact us on [e-mail]

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