Project Administrator

ASSYSTEM; Helensburgh; Hybrid; GBP 35,000 - 49,000; Full time

Benefits offered by this job

Pension scheme

25 days’ paid annual leave

Professional fees reimbursed

Flexible working

Employee referral scheme

Job summary

Assystem is a leading global nuclear engineering firm. This role focuses on document control, governance and stakeholder engagement within complex infrastructure projects in the UK.

Hybrid working from home/client site in Helensburgh and requires UK security clearance (sole national). Umbrella contractor or staff role. You will manage SharePoint/Teams, coordinate meetings, produce papers, and support dashboards with a proactive, organized, collaborative approach.

Qualifications

• Excellent organisation and attention to detail.
• Strong communication and stakeholder skills.
• Confidence managing multiple priorities and deadlines.
• Experience with document control, governance and SharePoint/Teams.
• A proactive, collaborative approach.

Responsibilities

• Document Control – Manage Programme Euston document flow and maintain SharePoint & Teams.
• Communication – Own the team mailbox, coordinate information and ensure stakeholders receive timely updates.
• Governance – Coordinate meetings, prepare papers, record RoADs and track actions through to completion.
• Reporting – Support trackers, dashboards, briefings, process maps and organisational charts.
• Stakeholder Management – Build effective relationships across Client Projects and Industry Partners, representing your team at meetings and working groups.

Skills

Organisation

Communication skills

Stakeholder management

Deadline management

Proactive mindset

Tools

SharePoint

Teams

Job description

Today, Assystem is among the top three independent nuclear engineering firms worldwide. With over 60 years of experience in highly regulated sectors, the group supports public and industrial stakeholders in the execution of complex and strategic infrastructure projects, subject to high safety and security requirements. Assystem mobilizes 8,000 experts in 13 countries and intervenes across the entire project lifecycle, in engineering, project management and digital solutions.

Key Responsibilities

• Document Control – Manage Programme Euston document flow and maintain SharePoint & Teams.
• Communication – Own the team mailbox, coordinate information and ensure stakeholders receive timely updates.
• Governance – Coordinate meetings, prepare papers, record RoADs and track actions through to completion.
• Reporting – Support trackers, dashboards, briefings, process maps and organisational charts.
• Stakeholder Management – Build effective relationships across Client Projects and Industry Partners, representing your team at meetings and working groups.

You’ll Bring

• Excellent organisation and attention to detail
• Strong communication and stakeholder skills
• Confidence managing multiple priorities and deadlines
• Experience with document control, governance and SharePoint/Teams
• A proactive, collaborative approach

MS O365 Proficiency – Confident using Microsoft 365 tools.

Administration & Governance – Strong organisational, administrative and governance skills.

Stakeholder Engagement – Ability to build effective relationships and engage confidently at all levels.

Communication & Presentation – Clear, professional communication with strong presentation skills.

Proactive & Organised – Able to manage priorities, work independently and take initiative.

Organised. Proactive. Collaborative. Ready to make an impact.

Due to the nature of this role the successful candidate will require Security clearance. To gain this they will be required to be aSole UK national, Hybrid working from home/client site in Helensburgh

Benefits include:

• Pension scheme (8% company contribution / 4% personal contribution)
• 25 days’ paid annual leave + bank holidays + option to buy or sell days
• Professional fees reimbursed
• Flexible working
• Employee referral scheme

Sole UK National, SC clearance required to start
Umbrella contractor or staff
Staff or umbrella contract role

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.