Project Administrator

Assystem; Helensburgh; Hybrid; GBP 42,000 - 52,000; Full time

Job summary

Assystem is seeking a Programme Documentation Coordinator to support Euston projects from Helensburgh. You will manage document flows, maintain SharePoint/Teams, and coordinate information with stakeholders.

Balancing multiple priorities, you will drive governance and build strong relationships across client projects and industry partners while upholding security requirements in a hybrid UK role.

Qualifications

• Experience with document control, governance and SharePoint/Teams.
• Strong organisation and attention to detail.
• Excellent communication and stakeholder skills.
• Ability to work under multiple priorities and deadlines.

Responsibilities

• Manage Programme Euston document flow and maintain SharePoint & Teams.
• Own the team mailbox, coordinate information and ensure stakeholders receive timely updates.
• Coordinate meetings, prepare papers, record RoADs and track actions through to completion.
• Support trackers, dashboards, briefings, process maps and organisational charts.
• Build effective relationships across Client Projects and Industry Partners, representing your team at meetings and working groups.

Skills

Organisation

Stakeholder management

SharePoint

Governance

Prioritisation

Tools

SharePoint

Teams

Microsoft 365

Job description

Today, Assystem is among the top three independent nuclear engineering firms worldwide. With over 60 years of experience in highly regulated sectors, the group supports public and industrial stakeholders in the execution of complex and strategic infrastructure projects, subject to high safety and security requirements. Assystem mobilizes 8,000 experts in 13 countries and intervenes across the entire project lifecycle, in engineering, project management and digital solutions.

Job Description

Key Responsibilities

• Manage Programme Euston document flow and maintain SharePoint & Teams.
• Own the team mailbox, coordinate information and ensure stakeholders receive timely updates.
• Coordinate meetings, prepare papers, record RoADs and track actions through to completion.
• Support trackers, dashboards, briefings, process maps and organisational charts.
• Build effective relationships across Client Projects and Industry Partners, representing your team at meetings and working groups.

You’ll Bring

• Excellent organisation and attention to detail
• Strong communication and stakeholder skills
• Confidence managing multiple priorities and deadlines
• Experience with document control, governance and SharePoint/Teams
• A proactive, collaborative approach

Qualifications

• MS O365 Proficiency – Confident using Microsoft 365 tools.
• Administration & Governance – Strong organisational, administrative and governance skills.
• Stakeholder Engagement – Ability to build effective relationships and engage confidently at all levels.
• Communication & Presentation – Clear, professional communication with strong presentation skills.
• Proactive & Organised – Able to manage priorities, work independently and take initiative.

Organised. Proactive. Collaborative. Ready to make an impact.

Due to the nature of this role the successful candidate will require Security clearance. To gain this they will be required to be a Sole UK national, Hybrid working from home/client site in Helensburgh

Benefits include:

• Pension scheme (8% company contribution / 4% personal contribution)
• 25 days’ paid annual leave + bank holidays + option to buy or sell days
• Professional fees reimbursed
• Flexible working
• Employee referral scheme

Sole UK National, SC clearance required to start

Umbrella contractor or staff

Staff or umbrella contract role

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD

We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services, request payment or ask for sensitive personal information during the recruitment process.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.